Administration & Payroll Officer

All State Facility Management

Administration Assistant 
Part-time, casual with option to increase

About Us 

From Supermarket Infrastructure repairs, building and maintenance, Petroleum maintenance services, to Essential Services for Government and Private Organizations throughout Victoria.

We offer a comprehensive range of trades and services, each specifically tailored to meet the unique customer needs of each market.

We place great value and importance in fostering excellent working relationships with our clients.

As part of our commitment to the delivery of quality service, All State Facility Management can facilitate stringent, individual standards with WPCG Accreditations, White Card Inducted Employees and company specific Inductions.
 

About the Role

Position type - Part-time, casual with option to increase. Flexible hours available.

Commencement date: Immediate  

We're looking for an experienced part-time administrative assistant to join our Bendigo based team. We require someone to work 15 hours per week (school-friendly hours) in accordance with the below roster: 

• Tuesday 9:00am - 2:30pm
• Wednesday 9:00am - 2:30pm
• Thursday 9:00am - 2:30pm
   

Main Function of Position

Ensure daily administration operations are performed in a seamless and efficient manner to maximize quality and efficiency while reducing costs.
 

Key Responsibilities and Accountabilities

• Coordinate and undertake office activities and operations to secure efficiency and compliance with company policies. 
• Assist with workflow management and job scheduling.
• Manage phone calls and correspondence (e-mail, letters, packages etc.)
• Support bookkeeping and accounting procedures, including sending invoices and data entry.  
• Assist with the management of timesheets and processing of payroll (data entry).
• Provide admin support to the management team. 
• Assist with recruiting and onboarding new employees, including creating and maintaining records and databases.
• Track office and workshop supplies and place orders when necessary.
• Maintain office appearance and organisation. 
• Organise and maintain filing systems, including updating policy documents and equipment registers when required. 
   

Qualifications

Essential

• Business administration experience 
• Basic knowledge of Xero
• Knowledge of Aroflo
• Driver's License and reliable transport 

Desirable

• Knowledge of the building industry

Competencies, Skills and Experience

• Strong analytical and problem-solving skills;
• Attention to detail;
• MS Office experience;
• Demonstrate excellent communication skills;
• Ability to work effectively within a team environment;
• Ability to be sufficiently flexible and resourceful;

Personal Qualities

• Team player/goal orientated
• Service delivery integrity
• Attention to detail
• Ability to handle the demands of continuous change

Benefits 

• Full training provided as required 
• Flexible School-friendly hours 
• Fun, small team environment 
• Continuous support