Administrative Assistant - 12-Month Contract

Administrative Assistant - 12-month contract

Administrative Job ID 2024-14249 Primary Location: Sydney, Australia 02/19/2024

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FM Global is a leading property insurer of the world's largest businesses, providing more than one-third of FORTUNE 1000-size companies with engineering-based risk management and property insurance solutions. FM Global helps clients maintain continuity in their business operations by drawing upon state-of-the-art loss-prevention engineering and research; risk management skills and support services; tailored risk transfer capabilities; and superior financial strength. To do so, we rely on a dynamic, culturally diverse group of employees, working in more than 100 countries, in a variety of challenging roles.

Defined by our proprietary research, engineering-based approach, and reputation for excellence, FM Global offers a workplace culture that's as supportive and inclusive as it is innovative and inspiring.

An opportunity has become available within the Account Engineering team for an Administrative Assistant, based in Sydney. This is a 12-month contract, full-time position reporting to the Account Engineering Group Manager and providing administrative support to the entire Account Engineering Team. The ideal candidate will be experienced, diligent and self-directed, with strong attention to detail and focus on team and customer needs.

• Anticipates and prepares materials needed for quarterly reports.
• Prepare agendas, correspondence, appointments for both in-person and virtual meetings, calls, etc.
• Ensures actions from meetings are captured, tracked and completed.
• Composes correspondence, reports, newsletters, presentations, agendas for the team.
• Monthly tracking and recording of statistics for the engineering department.
• Handles a wide range of administrative details, usually of a confidential nature, on behalf of others; uses considerable judgment and initiative to resolve issues or actions to take in non-routine situations.
• Plans a Duty Manager roster and calendar on a weekly basis including updating the roster and sending out calendar invites.
• Assists in the development of the engineering business plan, and related event planning & functions.
• Schedules appointments; arranges travel schedule and reservations, supervises calendars, for the team.
• Expense Management for all team members (using Chrome River).
• Analyses complex information requests, prepares special or one-time reports, summaries, or replies to inquiries, selecting relevant information from number of sources.
• Providing back up administration support as required.

Preferred Knowledge, Experience and Skills:

• Education: High School diploma or equivalent; some tertiary education preferred.
• Experience: 5+ years of administrative experience supporting a work group or manager, including some executive or team assistant experience
• Excellent Excel, Word & Outlook skills
• Pro-active, can do demeanour
• Excellent attention to detail,
• Excellent written and verbal communication skills;
• Significant interpersonal skills;
• Ability to handle confidential information and material,
• Decisiveness & Judgement

Candidates must have full working rights in Australia.

FM Global is an Equal Opportunity Employer and is committed to attracting, developing, and retaining a diverse workforce.

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