AddressWe currently have 1 x Fixed Term Full Time Vacancy available for immediate filling for a period of up to eight (8) months with the possibility of extension.
A Pool will also be running for a period of 18 months.
About us
The Western Australian Museum is a vibrant centre of inspiration, learning and enjoyment for everyone. It preserves, documents and shares collections relating to the State’s natural and cultural heritage. It collaborates with people across Western Australia to share the stories and voices of diverse communities. It works alongside national and international organisations, contributing to global research, promoting life-long learning, and developing and hosting world-class exhibitions.
About the role
The Administrative Assistant provides confidential secretarial and administrative support to the Executive Director of Collections and Research, including administration related to finance, travel, and Human Resource processes.
About you
We are looking for a pro-active, methodical, and team-oriented individual who enjoys a challenge and wants to make a difference.
The successful applicant will be expected to:
- Provides administrative support to the Executive Director (ED) and senior managers of the Collections and Research division, including administration related to finance, travel and HR processes.
- Monitor and file the Executive Director’s email and mail and assist with prioritising action items; prepare responses to correspondence as directed.
- Arrange and maintain the schedule of diary appointments and meetings.
- Prepare meeting agenda and associated paperwork and take Minutes of meetings as required.
- Arrange travel and itineraries for the ED and division staff and monitor approval workflow as required.
How to apply
Please ensure that you review the attached Job Description Form (JDF) for further information about the work-related requirements (Selection Criteria) of this position. This information will assist you with the preparation of your application.
We require you to submit:
- A current comprehensive CV including the contact details of two referees.
- A statement of no more than 2x A4 pages addressing the following essential Work-Related Requirements (as per JDF). Please provide relevant examples to support your claims:
- Demonstrated high level of verbal and written communication and interpersonal skills.
- Experience in managing sensitive and confidential information, including ensuring access is restricted to authorised persons.
- Demonstrated high level of computer skills including word processing, electronic diary management, electronic records management, and generally operating in an online environment.
The remaining work-related requirements will be assessed at a later stage in the recruitment process.
Please ensure that you allow sufficient time to submit your application, as late applications will not be accepted.
To view the full advertisement and submit your application, visit JobsWA website at Search.jobs.wa.gov.au and type Position Number (11114) into the 'Keyword search' field. Click “Apply for Job” button at the bottom of the advertisement page. Emailed applications will not be accepted.
If you experience technical difficulties applying online, please contact the RAMS Helpdesk on 1300 733 056, in the first instance. For information about the process, you can contact Human Resources on (08) 6552 1***.
Further Information
If you would like further information on this opportunity, please contact Diana Jones, Executive Director Collections and Research, on (08) 9212 3***.
Eligibility to Apply
To be eligible for appointment, applicants must have a valid Work Visa (for fixed term appointments), or be an Australian citizen, permanent resident, or have a visa to live and work indefinitely in Australia (for permanent appointments) at the time of application.
A current (within 6 months) National Police Clearance Certificate will be required prior to commencement of employment, as per the Department’s Police Record Screening Policy.
Pool Recruitment
This Pool will be open for a period of 18 months from the day after the breach of standard claim period closes. Permanent, fixed term, full time and part time appointments may be offered as vacancies arise; however, an appointment is not guaranteed.
Applicants found suitable in this Pool, may be considered for subsequent, similar vacancies with the WA Museum and the Department of Local Government, Sport and Cultural Industries (DLGSC) for the duration of the Pool.
Equity and Diversity
The WA Museum is an equal opportunity employer and is committed to creating an equitable and diverse working environment and providing opportunities for Aboriginal and Torres Strait Islander people, people with disabilities, people from culturally- diverse backgrounds, and young people. The Museum values the importance of a work environment which is representative of the wider community, and which supports a variety of perspectives.
Accessibility: If you have any communication or access needs that require adjustment to allow you to participate in this recruitment process, please contact the National Relay Service on the following numbers:
- TTY/Voice calls - 133 677
- Speak & Listen - 1300 555 727
- SMS Relay – 0423 677 ***
