AddressKJR is seeking an outstanding Administrative Assistant for a 6-months period. The successful candidate must be willing to split their time between our Brisbane and Gold Coast offices.
The successful candidate will handle pressure gracefully, thrive in a team environment, be action-oriented, and excel at problem-solving. They will respond swiftly and appropriately to urgent situations and take decisive action in ambiguous circumstances when necessary. This role demands high judgment, exceptional organisational and prioritisation skills, and the ability to build effective, trust-based relationships throughout the KJR organisation and with its partners.
Your role, reporting to the Founder, will be to:
- Manage the Founder’s calendar, scheduling and prioritising appointments
- Act as a liaison between the Founder and stakeholders, communicating messages and requests
- Organise meetings, take minutes, and follow up on action items
- Handle confidential information with discretion
Your role, reporting to CFO, will be to:
- Make travel arrangements for all staff
- Provide office access cards to visitors or new staff for Brisbane and Gold Coast office
- Performing general office duties including ordering supplies, maintaining equipment, and ensuring both offices are always presentable
- Monitoring timesheets and General Managers’ forecasts under the supervision of the CFO
- Assist in coordinating events within the Queensland team: supporting Graham Cummins, General Manager of Queensland, with various internal group activities such as Throwback Thursday lunches and spontaneous Brisbane office drop-in days (excluding national events like International Women's Day, R U OK? Day, and the Christmas party)
- Foster a collaborative work environment and build strong relationships with all KJR staff
- Assist the Talent & Culture Team with any ad hoc tasks when required
- Maintain company documentation and templates where required
Qualifications & Requirements:
- Prior experience in office administration or similar roles is preferred
- Excellent organisational and time management skills to effectively prioritise tasks, manage multiple calendars and meet deadlines
- Strong verbal and written communication skills to effectively interact with individuals at all levels, both internally and externally
- Have a good understanding of emotional intelligence and working in difficult situations
- Exceptional attention to detail and a great problem solver
- IT and computer savvy
- Adaptability skills
- Project management skills
- Able to work independently and within a team environment
- Understanding and commitment to maintaining confidentiality
- Must be an Australian Citizen or Permanent Resident to apply
IT skills required
- Office 365 / Outlook
- Microsoft Teams
- SharePoint
- Slack
- Canva
Who are we?
Starting out of a garage on the Gold Coast, KJR brought innovation and change to the Tech industry since 1997. We have supported offices in Melbourne, Brisbane, and Canberra where we provide our testing expertise and quality assurance services to various sectors such as Government, Defence, Healthcare, Utilities, Media, and entertainment as well as Transport and freight.
Our talented Consultants form part of our KJR Family called ‘The Collective’ and are provided with a lot of support such as career development opportunities and employee recognition programs as we want them to shine and be the best version of themselves.
Being the winner of the AIIA Diversity Award 2023 shows how much KJR cares about diversity and inclusion. In our mission to elevate gender equality, KJR is a proud corporate sponsor of ANUAFC and UC Capitals where we provide scholarships to women, and we also provide our support to the career advancement of women in the tech industry.
Passionate about preserving history, KJR uses its leverage of human-machine teaming to identify and protect Queensland’s high-value cultural assets.
We believe that we can make a difference in the community around us, and you can help us to make it happen!
Want to know more about KJR? Check it out at www.kjr.com.au
Check out some of the innovation projects we're involved in: https://kjr.com.au/corporate-social-responsibility/
If you want to be part of the change and make the world a better place, create a profile in our Talent Community and we’ll be in touch.
