Responsibilities:SE and Sales Operations Matters for Melbourne, Sydney & New Zealand offices
- Track stock inventory of demo equipment
- Ensure demo stock room is catergorised for ease of locating equipment
- Sending equipment loan forms out to customers and logging all items onto system
- Follow up return demo items from customers
- Organise catering for customer meetings
- Demo depot: Add in, decommission, demo request book out.
- Appointed Fire Warden
- Identifies areas for improvement and recognizes, initiates and implements simple improvements of work processes
- Ad hoc admin tasks. Eg. Ordering business cards, name plates, stationery ordering, organizing service awards etc
- General Office Cleaning
- Audit of business park security tags & passes
- Maintenance issues, fire safety/air con servicing etc.
- Ensure kitchen supplies are in stock
- Assisting with planning events & conferences, including sending invites, obtaining quotes and booking venues
- Manage the maintenance of indoor plants for the office
- Design and order Zebra staff uniform/merchandise
- Research and locate vendors when new services are required
- Organise quarterly birthday cake for the office
- Organise e-waste collection and recycling
- Manage document security destruction
- Office events coordination – e.g. Quarterly lunches, Year-end event/celebration
- Manages logistical requirements, such as liaising with logistic vendor, arranging for courier/delivery services
- Manage Mobile Phone Services/Policy for employees – including transfers, data plans, international access and mobile devices.
- Pitch ideas for charity/volunteer work for the APAC team
- Organise and facilitate events
- Assisting with planning events & conferences, including sending invites, obtaining quotes and booking venues
- Ensure APAC team has fulfilled ZoAA charity work for presentation to the teams globally
- Report to ZoAA
- Organise Team building exercises
- Receive & check invoices from numerous suppliers
- Ensure costing is input in correct costing center for finance team
- Ensure ABN & company details are up to date for audit purposes
- Expense claims
- Invoice/Purchase Order (PO) management/support
- Raise POs
- Clean up of aged POS
- Ensure vendor details are correct and up to date
- Procurement
- Monthly SOA
- HS diploma or GED required
- 1+ years of experience
- Basic computer skills required; working with multiple software packages including word processing, spreadsheet, database and graphic/presentation packages
- Basic work experience with memos, letters, reports with tables, tabulations, merge document work, creation of spreadsheets with formulas, creation of presentations and graphics