Administrative Assistant

About the role:

Aquip Supplies is currently seeking a full-time Administrative Assistant, primarily for our Sydney office. Aquip has delivered rainwater tanks & pumps across Australia since 2008. We have a strong team mindset, being 100% family owned, and we want someone who will confidently fill this role and contribute to a positive workplace. This role will be based in Sydney, with onboarding and occasional training at our Katoomba office.

At Aquip Supplies, you will be a part of a supportive environment, which we want this role to support and uphold. The ideal candidate would be someone dynamic, efficient, and a proactive learner. We value effective communication and being able to adapt to any task, needing someone with a good drive and work ethic.

This role will be responsible for:

· Providing general administration support to the service team

· Raising inbound quotes, invoices, and purchase orders; costing invoices, and sending customer statements

· Data entry of information in relevant databases, including suppliers' invoices and statements

· Pro-active communication with clients

· Monitoring inboxes and actioning any jobs requiring further work

· Recording of NCRs and other internal process as required by the team

· Checking and entering customer remittances and payments

· Coordinating office activities and operations, securing efficiency and compliance to company policies

· Managing phone calls and correspondence

· Supporting finance, marketing, and HR procedures as required, and administrative support to management

· General office management such as ordering tracking stocks of office supplies and placing orders when necessary

· Submitting timely reports and prepare presentations/proposals as assigned

As a successful candidate, you will ideally have:

· A Certificate or Diploma in Business Administration

· Experience working with Odoo preferred

· A minimum of 1-2 years’ previous experience in an administration role

· Office experience in trades and services preferred

· Must have experience communicating with different stakeholders

· Experience working with internal customers

Your skills include:

· Proficiency in using standard office software programs such as Microsoft Office tools (e.g., Word, Excel, Outlook, PowerPoint), Adobe Acrobat, Smartsheet’s, and others

· Familiar with using MYOB AccountRight

· Time and task management

· Working in a team and dealing with priorities

· Required to exhibit a high level of proficiency in handling and addressing queries