Administrative Assistant

The European Union Delegation to Australia is looking for an Administrative Assistant

We are

The European Union (EU) is an economic and political partnership between 27 European countries. It plays an important role in international affairs through diplomacy, trade, development aid and working with global organisations. Abroad, the EU is represented through more than 140 diplomatic representations, known also as EU Delegations, which have a similar function to those of an embassy. 

The EU Delegation to Australia ensures the representation of the European Union in Australia, the promotion of bilateral relations in the areas of political, economic, trade, cultural and the defence of values and interests of the European Union to the world. 

We offer

We are looking for an energetic and highly motivated Administrative Assistant. Under this position, the recruited person will contribute to the efficient administration of the Delegation in various fields: human resources management (preparation of salaries, verification of conformity with local legislation), accountancy (payments and budget follow-up, imprest account), assets management. The Administrative Assistant replaces the Head of Administration in his/her absence. 

The place of employment is Yarralumla. This is a local agent post, classified in the function group 2, with unlimited duration (including a 6-month probationary period). The minimum gross salary is AUD 6,666 per month, subject to increase according to the selected candidate’s relevant experience. The working hours are 37h30 per week, from Monday to Friday. 

We offer a competitive position in an international environment.

Selection Criteria

Minimum Requirements:

1. The candidate must be an Australian citizen, or holder of a valid visa authorising to work in Australia. Applicants who do not hold a valid working visa will not be eligible. 
2. Education: minimum Upper secondary education in a relevant field (human resources, accounting, finance or business administration).
3. Minimum of two (2) years of working experience in the field of accountancy, administration, or human resources.
4. Language skills: English: level C1 or above (Common European Framework of Reference of Languages)
5. Computer literacy: good knowledge of Microsoft Office.

The following will be considered an asset:

1. Working experience in a diplomatic mission.
2. University degree in a relevant field (human resources, accounting, finance or business administration).

How to apply

Please send your application and supporting documents to ************@eeas.europa.eu. Applications sent via SEEK will not be considered.

The package should include a cover letter and a detailed CV, and any other relevant document. 

The subject of the email should use the following format: NAME_First name – Application for LA-2 post Administrative Assistant. 

The Delegation will not provide additional information or discuss the selection procedure by telephone: please address any queries concerning this procedure to ************@eeas.europa.eu.

The procedure

After the deadline for applications, the applications will be reviewed by a Selection Committee set up for this purpose. The Selection Committee will prepare a short-list of candidates who are considered to be the most suitable for the post on the basis of a preliminary assessment of the information provided in their application letter and the supporting documents. The short-listed candidates will be invited to an assessment phase which may include a formal interview and a written test, if necessary – during this phase, the Selection Committee will assess the suitability of the candidates for the post.

The candidates who have not been short-listed will not be contacted individually; however, the Delegation will use the same means of publication as for this Vacancy Notice to inform the remaining candidates once the recruitment procedure has been completed and that a candidate has (or has not) been recruited. 

The deadline for applications is: 11/02/2024