Administrative Assistant

NES Fircroft are working alongside Chevron Australia seeking Administrative Assistants for a few different departments within the Perth office.
 
The position will be Perth based however there may be the opportunity for some site travel on occasion.
 
Job Title:Administrative Assistant 
Roster: Condensed working week (Monday to Friday, 9 hour days and then every second Friday off)
Length of Contract: 12 months
Hours per day: 9 hour days
Pay Rate: Paying Market Rates
 
Position Description:
 

• Site mobilisation, roster support and travel bookings (this is a major part of the role)
• Coordinates and performs a range of staff and/or operational support activities for the unit; serves as a liaison with other teams in the resolution of day-to-day administrative and operational challenges.
• Ensures internal processes and procedures are correctly implemented across all sites-based teams
• Establishes, maintains, and updates files, databases, records, and/or other documents; develops and maintains data, and performs routine analyses and calculations in the processing of data for recurring internal reports.
• Integrity Critical (IC) report – Facilities Engineering Request Register (FERR) follow up and action close out
• Update Task Consequence Code (TCC) and permits in JDE
• Enter permit numbers into JDE Labour Steps – Raise PO/ SO No
• JDE close out for vendors with no access to internal systems
• Redline mark-up support
• Assisting in grouping for permits. Printing permits after committed work schedule (CWS) sign off and 24 hours prior to work starting
• Processing paperwork and submissions to lab
• Add, Change, Delete Process Coordination
• Coordination of the add, change, delete process. Ensuring follow up of open items to completion
• Prepares or assists with the preparation of scheduled and/or ad hoc statistical and narrative reports; performs basic information gathering and analysis and/or forecasting, as specifically directed by Maintenance and Production Superintendent

 
Qualifications & Requirements:

• High attention to detail and confidentiality required due to the sensitive nature of documentation and information that is managed by the Department.
• Excellent written and verbal communication skills as this position will interface with various internal and external stakeholders. 
• Able to work autonomously or in a team environment and support the additional team members.
• Adaptable and flexible to last minute changes, requests as well as identifying process improvements for implementation across the Admin Team.

If interested please apply or contact **************@nesfircroft.com 

BH ID 261286

With over 90 years' combined experience, NES Fircroft (NES) is proud to be the world's leading engineering staffing provider spanning the Oil & Gas, Power & Renewables, Chemicals, Construction & Infrastructure, Life Sciences, Mining and Manufacturing sectors worldwide. With more than 80 offices in 45 countries, we are able to provide our clients with the engineering and technical expertise they need, wherever and whenever it is needed. We offer contractors far more than a traditional recruitment service, supporting with everything from securing visas and work permits, to providing market-leading benefits packages and accommodation, ensuring they are safely and compliantly able to support our clients.