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Form of work
SalaryDepartment: Administration/Operations
Reports To: CEO, Program Director
Position Summary:
As an Administrative Assistant/Operations Manager, you will play a dual role in supporting ARIA’s daily administrative tasks, supporting the CEO and managing operational activities at ARIA HQ. This position requires a highly organized and efficient professional with good people skills who can handle a variety of responsibilities to ensure smooth operations in a fast-paced environment.
About the company:
ARIA Research is a deep-tech scale up company developing life-changing assistive technology for people living with vision disabilities. The team is an international collection of high-performing engineers, researchers, designers, and disability experts from diverse backgrounds. The company was voted the ATC Australian Technology Company of the year in 2023, and recognised as one of the top 23 Deeptech companies in Australia by Cicada Tech23. ARIA is poised for significant growth in 2024, and offers opportunities for career growth, new experiences and learning.
We are a deeply mission-driven team, dedicated to solving very hard problems that have never been solved before. As such, we pursue a culture of creative exploration, modesty in the face of the challenges we’ve embraced and a deep belief that the diversity of worldview, cognitive approaches and ways of living that our team members have, are an enormous strength that has been core to our success to date.
Key Responsibilities:
- Administrative / Executive Assistant:
- Manage and maintain executives’ schedules, appointments, and travel arrangements.
- Arrange and coordinate meetings and events.
- Prepare and edit correspondence, communications, presentations, and other documents.
- File and retrieve documents and reference materials.
- Receive and interact with incoming visitors.
- Coordinate office and people logistics.
- Liaise with internal staff at all levels.
- Coordinate project-based work.
- Operations Management:
- Reconcile invoices and transactions (basic bookkeeping). Oversee and coordinate office administrative procedures and review, evaluate and implement new procedures.
- Establish work priorities, delegate work to office support staff, and ensure deadlines are met and procedures are followed.
- Administer and coordinate office financial and budget activities, and increase efficiency.
- Analyze and monitor internal processes.
- Implement procedural and policy changes to improve operational efficiency.
- Prepare operational reports and schedules to ensure efficiency.
- Conduct procurement activities as needed.
- Maintain the asset register and track what is in possession.
Idea Candidate would have:
- Bachelor in Business, Management or Accounting
- Strong people skills, as well a positive and mature outlook
- Proven experience as an Administrative Assistant, Office Manager, or Operations Manager
- Knowledge of office administrator responsibilities, systems, and procedures
- Great comfort in working with online systems, and learning and adapting such systems to most effectively facilitate fulfillment of your responsibilities
- Attention to detail and problem-solving skills
- Excellent written and verbal communication skills
- Strong organizational and planning skills in a fast-paced environment
- A creative mind with an ability to suggest improvements
- Great comfort working with a highly international and culturally diverse, hybrid in-office/remote team and working with people who are blind or have low vision (must like guide dogs)
We Offer:
- Competitive compensation and particpation in company Option Plan
- Opportunities for professional development and career growth
- Excellent central office location in Haymarket, next to Darling Square, close to transit hubs
ARIA is an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, or any other characteristic protected by law.
