Administrative Officer- Business And It

• 1.0 FTE, Fixed term position until September 2024
• Salary: $58,566- $63,239+ super, pro rata, p.a. Plus Superannuation
• Frankston

Chisholm is seeking an experienced and customer focused Administrative Officer to support our Business and IT department at our Frankston Campus on a fixed term contract until September 2024.

BELONGING & INCLUSION

Chisholm is resolutely diverse and supports applications from all members of our community and equitable access to our employment opportunities. We are open to discussing workplace flexibility, to ensure we can attract the best candidates and accommodate individual needs and working arrangements, even in ways we have not thought of. Our merit-based recruitment practices are founded on building diversity by fostering an inclusive, flexible, and equitable workplace. 

ABOUT THE ROLE

This role will focus on providing a customer service, administrative and professional support and service as well as responsibilities for any allocated specific activities and projects.

The incumbent is a key and active participant of the Business & Information Technology business area and provides support in relation to key customer service and administrative functions, in particular document production and monitoring internal compliance and procedures.

Your key accountabilities will be to:

• Provide a high level of customer service to students, customers and staff:
• Assist with the coordination of internal and external events such as Award Ceremonies, Expos, Conferences and functions
• Assist in the preparation a range of regular and adhoc reports, documentation, papers and submissions
• Provide support in the use of procurement and reconciliation finance systems including invoicing and purchase orders
• Provide assistance with meeting support including room booking, preparation, minutes, agendas and document dissemination
• Assist in maintaining a centralised electronic filing system for records in the area, including TRIM and manual records, to ensure accessibility and reliability of business information
• Build and maintain effective relationships with internal stakeholders, industry partners and employers

ABOUT YOU

You will have relevant tertiary qualification Relevant Tertiary qualifications in Business Administration or related disciplines or equivalent experience in a similar role.

Additionally, you will also have-

• Proven experience in providing administrative support in a complex working environment
• Demonstrated ability to build rapport and effectively engage with a diverse range of stakeholders
• Excellent written, verbal communication and interpersonal skills
• Excellent attention to detail and commitment to accuracy
• Demonstrated experience and strong knowledge of Microsoft Office including MS Excel, MS Word, PowerPoint

ABOUT US

Chisholm is one of the largest vocational training providers in the state with a team of over 1,400 dedicated staff supporting 41,000 students who choose to study at Chisholm and training at our modern campuses across Melbourne’s southeast and online. We partner with governments, educational institutes, and businesses worldwide, sharing our expertise in vocational education.

We offer over 400 courses that include nationally accredited pathways from secondary school programs and short courses, through to certificates, diplomas, and degrees.

At Chisholm, we embrace differences in gender, age, ethnicity, race, cultural background, disability, religion, and sexual orientation. We know that diversity and inclusion help us to attract, recruit, engage and retain a team of talented people.

To learn more about Chisholm click here!

WHAT WE OFFER

• An Inclusive work culture- Chisholm is resolutely diverse. We celebrate our people’s unique contributions to achieving our ambition to transform lives through relevant and responsive high-quality education.
• Professional Development- continue to grow your career as you nurture your students
• Networking Opportunities with Industry Partners
• State of the art facilities on our campuses
• Free on-site parking as well as locations close to public transport
• Free Employee Assistance Program- get the support you want. Its confidential.

If this is the job for you, please apply now. We look forward to receiving your application!

Important information about your application:

Your application should include:

• a cover letter
• your resume
• contact details of three (3) referees

Please note, appointment to this position is subject to satisfactory completion of Safety Screening requirements including:

• Certified copies of all qualifications and transcripts as listed on resume.
• Current & Valid Working with Children Check (Employee and not Volunteer)
• Certified copy of unrestricted rights to work in Australia
• Police Check (position dependent) 

Let us know if you require any adjustments to the recruitment process so we can support you to present your best self by emailing us at ******@chisholm.edu.au

Applications for this position close at 6pm, Sunday, 23 June 2024.

Chisholm Institute reserves the right to withdraw an advertised position at any stage.

If you have any questions regarding the position or require further information, please contact Sharyn Pearson at **************@chisholm.edu.au

Find out more about us by visiting us on our Website and social media sites.

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