APS4/5 Executive Assistants

As one of the Australia's largest providers of human resources solutions, Chandler Macleod has a proven track record of unleashing potential in people and companies. For over 40 years Chandler Macleod's recruitment business has connected leading-edge projects and employers with outstanding business professionals.
Our client is seeking to engage APS4/5 Executive Assistants.
Location: Canberra, ACT
Opportunity: Permanent/12 month non ongoing/S26 transfers
Eligibility/Security Requirement: Applicants must have an active Negative Vetting 1 Clearance, NV2 Preferred
The opportunities:
The department is seeking motivated and proactive individuals to provide high-level administrative and executive support to senior executive service (SES) officers and their respective teams.
There are various positions available throughout the department. These are critical roles that offer a challenging and rewarding experience with exposure to government decision-makers. You will have the opportunity to showcase your skills and further develop your career. Successful officers may be expected to provide support to multiple senior executive staff.
We welcome candidates from government and non-government backgrounds, who can add value by using their initiative and judgement to recognise issues, develop solutions and anticipate and respond to the needs of our senior executive officers.
Our ideal candidates:
Our ideal candidate will be interested in developing or furthering their abilities to become an experienced administration professional. As an executive assistant within the department, you will be expected to carry out your daily duties under limited direction. You will be required to provide administrative support to the department's senior executive cohort.
The executive assistant roles call for individuals who are highly organised, personable, flexible and agile. You will need to be comfortable conversing and interacting with a range of internal and external stakeholders. You will possess a proven ability to think on your feet and proactively find solutions to issues as and when they arise.
Candidates should:

• have excellent interpersonal skills. You will be able to interact positively with a wide variety of stakeholders
• be approachable and build and sustain positive relationships with stakeholders
• be highly organised, adept at managing multiple diaries and competing and changing priorities
• thrive in a high-volume environment and be comfortable working with limited direction and supervision
• handle sensitive information with tact and discretion, maintain confidentiality and adhere to the APS Code of Conduct and values.

Executive Assistants at the APS4 level will:

• work collaboratively across the branch and with other executive support staff
• manage the office and diary of at least one SES Band 1 (or equivalent)
• manage and prioritise emails, calendar and appointments, and associated briefing requests
• coordinate meeting briefs, papers, minutes and correspondence, including task tracking to ensure tasks are completed according to priority and deadlines
• manage office systems and records using Microsoft Office, SAP, Parliamentary Document Management System (PDMS) and Electronic Document Record Management Systems (EDRMS)
• organise domestic and international travel, including visa applications, travel itineraries and financial reconciliations
• operate with discretion and good judgement in managing the flow of work and visitors
• be committed to contributing positively to a workplace culture that values diversity and inclusivity.

Executive Assistants at the APS 5 level will:

• work collaboratively across the branch or division and with other executive support staff
• strategically manage the office and diary of at least one SES Band 2 (or equivalent)
• be the first point of contact for the SES, and provide clear, timely and effective communication and coordination, receive and respond to phone calls, emails and general correspondence
• coordinate and prepare meeting briefs, papers, minutes and correspondence, including task tracking to ensure tasks are completed according to priority and deadlines
• manage office systems and records using Microsoft Office, SAP, PDMS and TRIM (electronic file management systems)
• undertake research and analysis to support project and administration or coordination tasks.
• arrange domestic and international travel, including visa applications, travel itineraries and financial reconciliations
• operate with discretion and good judgement in managing the flow of work and visitors for your SES
• be committed to contributing positively to a workplace culture that values diversity and inclusivity.

If you feel you are a suitable candidate submit your application by hitting “Apply for this job”. Alternatively, you can call Isaac Benjamin on 02 6268 9769 or email Isaac.Benjamin@chandlermacleod.com for further discussion.
At Chandler Macleod, we are committed to fostering a diverse workforce where everyone is welcome. We encourage applications from Aboriginal and Torres Strait Islander peoples, women, people living with a disability and the LGBTIQA+ community.
You can read more about our commitment to diversity and inclusion at https://www.chandlermacleod.com/diversity-and-inclusion