Address Your new company An exciting opportunity to work in a high-profile government office. This office is a central coordination point responsible for providing high level executive, leadership and support services to support the achievement of the departments' strategic and operational objectives.
Your new role Your new role as an Executive Assistant will see you provide high level executive and administrative support to the Chief Executive, including email, diary and general office management. This role will be initially offered as an 18-month non-ongoing contract or a Section 26 transfer for ongoing APS employees.
You will be responsible for:
Management and coordination of the Chief Executive's diary, including scheduling appointments, organising venues, preparing supporting material, and anticipating and resolving competing priorities and commitments.
Management of correspondence, including, monitoring emails, and responding to enquiries where necessary.
Preparing and co-ordinating the provision of effective communications and correspondence including briefings, reports, submissions, and notes to ensure the comprehensiveness, accuracy, and timeliness of written information for the Executive and supporting the Senior Executive Assistant/Senior Advisor as required.
Working under limited guidance and acting as the initial point of contact in liaising with internal and external stakeholders to action requests, coordinating activities and supporting agency projects with some complexity.
Provision of secretariat support to meetings, committees and working groups as required.
Identify, drive and support improvement in administrative practices, systems, and procedures.
Working closely with the internal travel team to organise travel/accommodation arrangements.
Undertaking ad-hoc administrative tasks and projects as required.
What you'll need to succeed To be successful in this role you will:
have initiative, a can-do, positive attitude and would describe yourself as a person who can balance multiple competing priorities, meet timeframes and perform in a high-pressure environment with limited direction
be highly organised, have confidence working in a fast-paced environment, an adept multi-tasker with the ability to triage and reprioritise tasks and complete tasks in a timely manner
have judgement and discretion, recognise and resolve issues ahead of time, and anticipate and respond to the needs of the Deputy Coordinator General
demonstrate problem solving skills and the ability to adapt quickly to change
be highly approachable and a relationship builder who can negotiate confidently with a range of key internal and external stakeholders.
Candidates with previous Federal Government experience will be highly considered for this role. To be considered for this role you will need to be an Australian citizen and have the ability to obtain and maintain a Government Security Clearance at a Baseline level or higher.
What you'll get in return You will get the opportunity to work within a well-respected team who strive for success and to achieve expectations. This role is initially offered on a 6 month contract with the view for extension. You will receive free on site parking and as part of your rewarding work, you will be able to participate in an inclusive, vibrant culture.
What you need to do nowIf you are interested in this role, click 'apply now' to forward an up-to-date copy of your CV, or call Laura Slater on 02 6112 7*** now. If this job isn't quite right for you but you are looking for a new position, please visit www.hays.com.au or contact me for a confidential discussion on your career.
