Aso 4 Administration

We are looking for an Administrative Officer for a period of 3 months at the ASO4 level.

Reporting to the Committee Secretary, and in accordance with the policies and guidelines, the Administrative Officer provides a range of administrative and IT support services for committees and other Committee Support staff.

Key responsibilities:

• Perform a range of administrative and IT support tasks including:
  1. providing a range of office support, assistance with finalising committee reports, and IT related support functions
  2. acting as first point of contact for enquiries to the Committee Support
  3. undertaking records management and filing and development and maintenance of electronic database/s;
  4. contributing to and carrying out updates of the Committee Support web page content and database/s;
  5. coordinating and booking Committee Support advertising;
  6. providing information to Members' offices, departmental officers and the public;
  7. developing and updating the Business of Committees;
  8. ensuring that papers and documents are circulated and stored according to relevant instructions.
• Assist others with a range of tasks including:
  1. making travel arrangements and organising meeting schedules and facilities for public and private meetings and hearings;
  2. managing Questions taken on Notice, compiling and disseminating committee reports;
  3. compiling and keeping up to date statistical information for the Annual Report.
• Provide, as required, general assistance to the team

What we are looking for:

1. An experienced administration officer who is familiar with all aspects of office administration and can demonstrate the ability to work flexibly in a fast-paced setting
2. A high level of familiarity with digital systems and equipment, including video-conferencing and MS Office software or the ability to quickly develop this capability
3. An understanding of Assembly committee and parliamentary processes or the ability to quickly develop this capability
4. The ability to communicate clearly and concisely, both orally and in writing
5. A proven ability to work with others towards team objectives.

Please apply now if you are looking for a temp role.