Asset Officer

About TAFE Queensland

TAFE Queensland is proud to be the largest and most experienced Vocational Education and Training provider in the State. For more than 140 years, TAFE Queensland has delivered practical and industry-relevant training to provide students with the skills and experience they need to build lifelong careers. TAFE Queensland been named the Large Training Provider of the Year at the prestigious 2023 Australian Training Awards. Our training is delivered to students and apprentices on-site, online, in the workplace, or on-campus to give people the skills they need to enrich their communities, support their industries, and strengthen their local economies. 

By working at TAFE Queensland, you can be part of a highly experienced workforce closely connected with their industries and dedicated to delivering best practices and innovative training.

Your Opportunity

As the Asset Officer, you will:

• Work with and support the Director, Facilities Management to manage and coordinate internal and external workflows relating to the investment of capital and maintenance infrastructure as well as capital equipment; 
• Provide advice and expertise on TAFE Queensland asset policies and procedures;
• Be responsible for the provision of administrative and financial services to the Facilties and Asset Network and act as a central contact for TAFE Queensland regions.

This position reports to the Director, Asset Planning and Management.

This is a Permanent Full-Time opportunity.

The position will be based primarily at Mount Gravatt Campus however you may be required to perform work at other TAFE Queensland campuses.  

Key Responsibilities

• Support the  Director, Asset Planning and Managementand Principal Infrastructure Projects and Asset Officer in the development of capital project functional briefs, the review of design plans, responding to requests for information and matters relating to practical completion handovers.
• Support the Facilities and Asset Network and multiple Project Advisory Groups, by undertaking reporting activities and providing secretariat duties, including meeting coordination, minute taking and following up on actions. 
• Assist in escalating regional maintenance variation requests to the Asset Planning and Management Team, ensuring supporting information provided is in accordance with agreed annual maintenance program communication protocols (TAFE Queensland / DESBT Asset Management MOU).
• Assist the Director, Asset Planning and Management with the preparation of the annual maintenance end of month reporting for General Managers and Chief Financial Operating Officer.
• Assist in developing a future looking (rolling 3-5 year) planned maintenance program to assist DESBT in the annual planning process. 
• Assist in the implementation of the Equipment Investment Program and infrastructure training related equipment requirements. 
• Develop and maintain a central register of room booking and leasing arrangements managed by TAFE Queensland, in line with the Asset Management MOU (DESBT / TAFE Queensland).
• Assist the regions to recoup appropriate expenses to DESBT, in line with Asset Management MOU (DESBT / TAFE Queensland).
• Ensure TAFE Queensland energy invoices are processed,, including maintenance of supporting spreadsheets and prepare annual (monthly if required)  data analytics as required.
• Adminster the asset information management system (i.e. Archibus) from a TAFE Queensland perspective and work collaboratively with DESBT and DEPWon system related issues where required.
• Assist in the development of a review timetable for asset related policies and procedures and provide recommendations to the leaders of the TAFE Queensland Asset Team.
• Prepare and process other asset related purchase orders and invoices, as required.
• Undertake a range of administrative task in relation to asset management and planning, as required.

How you will be assessed

The ideal applicant will be someone who has the following key capabilities:

1. Demonstrated experience in asset management related roles.
2. Demonstrated high level interpersonal, communication, skills and abilities including liaison, consultation and negotiation in dealing with internal and external stakeholders.
3. Demonstrated high levels of conceptual and analytical skills as evidenced by the ability to research and develop solutions to complex situations, and clearly document work flows and systems.
4. Demonstrated knowledge and ability in utilising and administering financial / asset management systems.
5. Knowledge of or the ability to acquire knowledge of, legislation, government policies and accounting guidelines in relation to the effective management of assets within a public sector environment.

How to apply

If you’re interested in this role, click the ‘Apply’ button to submit your application via the TAFE Queensland Recruitment Portal.  When submitting your application, please ensure you provide the following:

• A detailed resume; 
• A cover letter that outlines your known skills, abilities, knowledge and experience in response to the “How you will be assessed” criteria above (maximum of 2 pages in total); and
• The contact details for two referees (one of whom is your current supervisor)

Closing date: 11:59pm, Friday 26 April 2024.

Job Reference Number: TQ2024-436

For further information, please contact:

Robyn Allen, A/Director Asset Planning and Management

***********@tafeqld.edu.au