Assistant Manager - Accounts Payable

• Canberra
• Applications close 04 Feb 2024

About the Department

The Department of Industry, Science and Resources and our broader portfolio are integral to the Australian Government’s economic agenda. Our purpose is to help the government build a better future for all Australians through enabling a productive, resilient and sustainable economy, enriched by science and technology. We do this by:

• Growing innovative & competitive businesses, industries and regions
• Investing in science and technology
• Strengthening the resources sector.

About the team

The Financial Services Section is part of Financial and Shared Services Branch within the CFO Division and is a high-volume centralised processing unit that services the greater Department by performing the functions of Accounts Payable, grant processing, accounts receivable and debt management. The section works closely with other areas in Finance and Shared Services to deliver quality service and support to the Department.

The opportunity

Reporting to the Manager – Financial Services, the Assistant Manager – Accounts Payable supervises a team providing excellent client service and delivering Accounts Payable functions to the department.

What’s in it for you?

The Financial Services section is a diverse, professional team working in a fast-paced environment. The successful candidate will have the opportunity to work within, experience and contribute to the ongoing improvements in the section as well as the broader CFO Division.

Our ideal candidate

To be successful in this position, the ideal candidate will have:

• Demonstrated experience in developing and leading high performing teams, including building a culture of continuous improvement.
• Demonstrated ability to cultivate a positive team culture based on accountability and inclusion. This involves actively engaging and communicating with team members to support individual development and work outcomes.
• Highly developed interpersonal skills to effectively engage with, and respond to the needs and expectations of, senior leaders, peers, and stakeholders in person, via email and on the phone.
• Strong written, communication and stakeholder management skills, including the ability to effectively negotiate and influence outcomes.
• Ability to contribute to the development of team objectives for short term tasks and strategic planning for longer-term initiatives.
• Strong problem-solving skills, judgement and analytical skills.
• Experience in using financial management systems, preferably in government or large commercial settings.
• Excellent organisational skills, including energy and drive, and the ability to manage priorities to achieve results.
• Resilience with a positive attitude and responsiveness to changing and competing priorities.
• Ability to juggle multiple tasks while still delivering high quality outcomes.
• Values inclusion and diversity and builds a team that is inclusive in nature.

Our department has a commitment to inclusion and diversity, with an ambition of being the best possible place to work. This reflects the importance we place on our people and on creating a workplace culture where each and every one of us is valued and respected for our contribution. Our ideal candidate adds to this culture and our workplace in their own way.What you will do

As the Assistant Manager – Accounts Payable, you will be required to undertake work that may be complex in nature, work under limited direction with the opportunity for reasonable autonomy and accountability.

As the Assistant Manager – Accounts Payable, you will:

• Lead and manage the Accounts Payable team ensuring deadlines and WoAG policy obligations are effectively met including processing payments on time, end of month and end of financial year activities.
• Coach and manage team members to develop their skills and oversee their workload including:
  • providing clarity around roles, expectations and responsibilities. Engage in performance discussions, identify training and development opportunities
  • using on the job opportunities to transfer knowledge and develop capability,
  • providing continuous feedback,
  • research and recommend training opportunities to improve and enhance the team skill set,
  • review personal and team performance and seek feedback from line management and stakeholders to confirm satisfaction.
• Assist in identifying, developing, implementing and reviewing business processes that improve the overall operational efficiency of the team.
• Use your analytical, judgement and conceptual skills in the development and provision of reports and advice to meet reporting obligations.
• Contribute to and participate in Branch and team initiatives and programs.
• Support the team in delivery of outcomes. This includes supporting resource management, priority management, notification (to manager) of any risks or issues to achieving the outcomes.
• Ensure planning related to significant pieces of work is undertaken to support delivery and resource requirements are flagged and managed early.
• Work collaboratively with other Assistant Managers within the Team to identify and manage any risks and issues, the likelihood, impacts and remediation/prevention options.
• Monitor escalated issues and tasks to ensure they are assigned, investigated, managed and responded to within set timeframes.

Eligibility

To be eligible for employment in the APS and the department, candidates must be Australian Citizens.

Positions require a Baseline security clearance and successful candidates will be required to obtain and maintain a clearance at this level.

Notes

A diploma or degree qualification in business, accounting, finance, or progress towards this qualification will be well regarded however it is not essential.

A merit pool may be established and used to fill future vacancies within 18 months from the date the vacancy was first advertised in the Gazette. 

The department does currently offer flexible work opportunities for many roles. This vacancy is ACT - Industry House based, although flexible or remote work arrangements may be considered. Please reach out to the contact officer to discuss this further.

Application information

Your application must not contain any classified or sensitive information. This includes in your application responses, CV and any other documents. The selection panel may not consider applications containing classified information.

Please provide a pitch explaining how your skills, knowledge and experience will be relevant to this role and why you are the best candidate for the position. Your pitch can contain no more than 750 words and should align to the key duties listed above.

Please complete your application online and provide your current CV with your application. (CVs must be in .doc, .docx, or .pdf format).

Accessible application documentation is available in other formats on request. Please contact ***********@industry.gov.au or (02) 6276 1*** if you require assistance with your application.

Please refer to our Applying for a position information for additional information on how to apply.

Contact Information

For more information regarding this opportunity, please contact Karla McKay on 02 62437*** or via email on ***********@industry.gov.au