Assistant Project Manager

Geoscience Australia acknowledges the Traditional Custodians of Country throughout Australia and recognises the continuing connection to lands, waters and communities. We pay our respects to Aboriginal and Torres Strait Islanders Cultures, and to elders past and present.

About us

Geoscience Australia is Australia's pre-eminent public sector geoscience organisation. We are the nation's trusted advisor on the geology and geography of Australia. We apply science and technology to describe and understand the Earth for the benefit of Australia. We apply our diverse professional expertise, our deep and trusted knowledge, our national-scale Earth observation infrastructure and our strong partnerships, to the opportunities and challenges that face our nation.

Our culture

Our strength lies in our people, including our diversity in backgrounds, skills and experiences, and the way we work together to respond to the emerging needs of our work. We value diversity in gender, backgrounds, culture, and experiences of our employees and are committed to providing an inclusive workplace culture that ensures everyone has equal opportunity to contribute, participate and progress. Applications from people who reflect this diversity are encouraged.

Our workplace is committed to the health, safety and wellbeing of our employees and offers a variety of flexible working arrangements to enhance flexibility, including remote working arrangements.

What we can offer you

When you work at Geoscience Australia you will have access to a range of benefits and the opportunity to experience a workplace culture that truly values and promotes diversity, inclusion, equity and belonging. To learn more about our competitive salary, free onsite parking, generous flexible working arrangements and the role you can play in growing our culture click here.

Our team

The role is located within a division that provides professional expertise, strategies, products and services across an extensive range of corporate functions, including: corporate strategy, human resources, financial services, information communication technology, digital science support, governance, audit and risk, security (physical, personnel and information), building and facilities management, communications, data policy and information management.

The role

The Assistant Project Manager plays an important role in the delivery of key business, corporate, enterprise, and ICT projects and programs, supporting the Manager(s) to ensure quality, cost effective and timely results. In this position you will also contribute to relevant medium to long-term strategies and frameworks and to enterprise-wide improvements in business processes and be innovative in responding to changing environments and business needs.

The role will support the delivery of a new project management capability to significantly improve the organisation’s methodology and delivery of business and ICT programs, ensure that Executives can make timely decisions to support them and contribute to a high-quality customer service culture within the division.

The Assistant Project Manager will work in a team of project management professionals who will provide the knowledge, tools and practice to any division who needs assistance. They are responsible for directing specific requests through the appropriate channels, administrating the enterprise project management tool and providing secretariat capabilities for portfolio reporting and the proposed project management community of practice.

We are looking for a highly motivated individual who enjoys offering exceptional customer service and supporting a variety of significant projects with strong project management, administrative, organisational and stakeholder abilities.

In this role you will:

• Play a supporting role in contributing to the overall strategic direction of the Corporate Division
• Provide courteous, prompt and professional service to stakeholder enquiries through a range of channels and working towards timely resolution of issues.
• Contribute to the establishment, development and administration of the Geoscience Australia capability lifecycle, and program/project assurance, governance frameworks and performance reporting.
• Understand the work environment and contribute to the development of project management documentation and reporting as well as identifying broader influences that may impact on team and portfolio objectives.
• Build and sustain positive relationships with team members, stakeholders and customers by proactively anticipating and responding to their needs to achieve work area and organisational goals.
• Gather, analyse and report on lessons learned from a number of sources to inform project improvement opportunities.
• Prepare routine and more complex communication material, including reports, emails, website, digital signs and presentations.
• Work collaboratively and operate as an effective team member.
• Confidently communicate in a clear, concise and articulate manner.
• Consolidate reporting from multiple projects/programs and summarise complex information for an Executive audience for decision making purposes.
• Provide support to multiple Project Managers internal and external to the team.

To be successful in the role you will:

•  Have the ability to develop and maintain a thorough knowledge of information resources and project management methodologies to provide accurate, effective and high-quality advice.
• Understand and demonstrate experience in program and/or project management governance and delivery including development of project plans, schedules, scope and budgets
• Manage the flow of information, seek clarification, and provide client focused advice and responses to ensure prompt resolution of issues.
• Apply your experience and knowledge to maintain effective working relationships in a diverse environment, open channels of communication and contribute to a client-focused approach to service delivery.
• Be pro-active, a problem solver, and delivery focused to achieve positive and mutually beneficial outcomes.
• Be highly organised and driven with the ability to identify opportunities for innovation and improvement and lead improvement initiatives.
• Take responsibility for managing work projects to achieve results, even in difficult circumstances, responding to pressure in a calm manner.
• Value specialist expertise and capitalise on the knowledge and skills of others within the organisation and work collaboratively across the team/branch and division.
• Demonstrate excellent communication skills with a willingness to share information and knowledge with the team, customers and the broader divisions within the organisation.
• Demonstrate experience in analysing and communicating complex data.
• Demonstrate commitment to skills development, health and safety, and wellbeing of other employees in your team.

Required skills, knowledge, experience and/or qualifications

• Tertiary qualifications in a related field are highly desirable.
• A qualification and/or relevant experience in project management is highly desirable.
• Experience in Microsoft Project and\or Power BI is desirable.

Are you unsure about applying?

Did you know that a Hewlett Packard internal report found that men apply for jobs when they meet an average of 60 per cent of the job requirements? Women and other people from diverse backgrounds tend to only apply when they check every box. If you think you have what it takes, but don’t necessarily meet every single point on what we are looking for, please still apply or get in touch with the contact officer to learn more about the role.

Please visit the careers page of our website to submit your application via our e-Recruit system. Your application should include:

• Your resume (no more than 3 pages)
• A brief statement (no more than 700 words) outlining your transferable skills, experience and capabilities related to the role and the value you would bring to Geoscience Australia.

If you have any questions regarding the role, please contact Natalie Borland via email ***************@ga.gov.au 

To learn more about applying for roles within the Australian Public Services please review, ‘Applying for an APS job: cracking the code’.

To be eligible to apply for this position you must meet the below eligibility criteria.

• Be an Australian Citizen at the closing date of application.
• The successful applicant must be able to obtain, hold and maintain a security clearance of an appropriate level relevant to this role.
• Commencement of employment is subject to the successful applicant undergoing and satisfying pre- employment screening, which includes a police history check.

Recruitability

RecruitAbility applies to this vacancy. Under the RecruitAbility scheme you will be invited to participate in further assessment activity for the vacancy if you choose to apply under the scheme; declare you have a disability; and meet the minimum requirements for the position. For more information please visit the Australian Public Service Commission website.

Hearing or speech impaired applicants are invited to use the National Relay Service by contacting 133 677, and requesting to be connected with our Recruitment team on 02 6249 9*** in order to obtain selection documentation.

Technical Assistance

If you require technical assistance, call Human Resources on (02) 6249 9*** or email **@ga.gov.au.

A merit list/pool may be created from this process. If you are successful for the merit pool, your details may be shared with other Australian Public Service agencies unless you choose not to have your details disclosed.