Address
Form of workProviding administrative support by preparating of documents, entering data and filing documents appropriately.
ATLAS Recruitment are working on behalf of our client a leading construction company located in the CBD. With a fantastic opening for an office all-rounder to support the wider team whilst reporting into the Managing Director.About the Role:
Administration
- Be the “Face of the company” - welcome guests on arrival and delivering them to the respective area/person.
- Answer and direct phone and email communications as necessary.
- Ordering of office supplies as required.
- Support the coordination of state related company events and functions.
- Maintain client details, leads, and opportunities in CRM system.
- Complete data entry and collate information for the purpose of updating the database.
Tender Preparation
- Assist in the tender process and submission as directed, including project set-up in Project Management System, and following internal checklists to ensure all steps are completed in accordance with internal Policies & Procedures
- Enter Request for Tender RFT) into applicable systems against the lead and create project number.
- Enter records of all submissions are saved in correct job files & in line with internal Policies & Procedures.
- Assist in putting together Tender Presentations using Power Point & InDesign.
- When tenders arrive, assess the type of tender, client, and closing date of tender to prioritise workloads.
- Review tenders to ensure all tender documents are received and are corrected.
- Submit all tenders and applicable submissions by the deadline always.
- Assist the team by coordinating all items as required for tender submissions.
- Ensure all programmes, schedules and applicable items have been collected from team members to meet tender criteria.
- Schedule and chair internal tender meetings to ensure a comprehensive understanding of tender process, tender requirements, timelines and who will be provided with information for the tender submission.
- Complete final tender schedules.
- Collaborate with team responsible for the submission to review and approve prior to submission.
- Incorporate addendums into tender submissions
Required Skills & Experience
- Three years’ experience within office administration/customer service environment.
- Ability to plan workloads with limited supervision, set priorities and meet deadlines
- Demonstrated skills and experience in complex software
- Demonstrated experience in customer service
- Demonstrated effective interpersonal and communication skills relevant to duties
- Proven administration and project support skills
- System proficiency in Adobe InDesgin, Buildlogic, Procore, Hubspot
- Experience working in the construction industry
For any questions relating to this role please click apply. Your application will be treated as strictly confidential. Thanks for your consideration and we look forward to working with you.
ATLAS Recruitment specialises in recruitment for the Construction, Engineering Infrastructure & Manufacturing industries on a national basis. To stay up to date with industry news and jobs you can
Visit our website:
www.atlasrecruitment.com.au
Follow us on LinkedIn:
https://www.linkedin.com/company/atlas-recruitment-au/
