Bmdh Medical Secretary - Emergency Department

Employment Type: Permanent Full Time
Position Classification: Administration Officer Level 5
Remuneration: $73,551.20 - $75219.35 per annum
Hours Per Week: 38 (Job Share may be considered for part time hours)
Requisition ID: REQ473944Where you'll be working
Western Sydney Local Health District (WSLHD) is responsible for providing primary and secondary health care for people living in the Auburn, Blacktown, and The Hills Shire, Holroyd and Parramatta Local Government Areas (LGAs) and tertiary care to residents of the Greater Western Region. We are committed to our vision of 'better health services for the people of western Sydney and beyond' and to the delivery of health care or related services in line with our core values of collaboration, openness, respect and empowerment.Find out what it’s like to work at Blacktown Hospital and why we think you’d love working with us. Some of our staff share their experiences in this short video:Benefits of working for Western Sydney Local Health District

• Paid Allocated Day Off (ADO) every month, in addition to your annual leave (For full time staff)
• Salary Packaging - lowers your taxable income and increases your take-home pay. (Applicable for eligible employees)
• Meal entertainment lowers your taxable income and increases your take-home pay. (Applicable for eligible employees)
• Employee Assistance Program (EAP) professional counselling and coaching service that offers confidential, short-term support for work-related and personal issues, which you and your immediate family can access
• Managers Support - Employee Assistance Program (EAP) professional consultative service for all managers, HR or senior staff that is confidential and unlimited for people management support
• Fitness Passport - permanent employees and their immediate family members can sign-up for this affordable membership which allows access to an extensive range of gyms, pools and fitness services from multiple providers across NSW, (not available for temp employees- remove if position temporary)
• Generous leave conditions in accordance with NSW Health (State) awards
• Recognition of prior relevant service may be considered toward commencing salary
• Leave may be transferrable from other public sector agencies in accordance with leave mobility provisions

What you'll be doing
This position provides a challenging role with a combination of secretarial and administrative activities. This position provides efficient and effective administrative support and secretarial duties to the Head of Department for the Emergency Department and supports other Medical Officers within the department as required.This position works under limited direction and guidance with regard to work priorities. Functions carried out may be complex in nature and require judgement in selecting and applying established principles, techniques and methods. This can include but not restricted to legislation, regulation, instructions, policies, procedures and guidelines.
The associated duties include providing secretarial support to the Head of Department and other Senior Medical Practitioners, diary management & meeting coordination for the department, payroll activities & processes, TESL oversight, bookings of conference, taking & typing meeting minutes, preparing presentations to support the department, correspondence, distribution of teaching material, and other general administrative duties as required.Administrative support will be required across campuses for Blacktown Mount Druitt Hospital (BMDH) Emergency Department.People with disabilities who meet the selection criteria are encouraged to apply; and where required, WSLHD will implement reasonable adjustment consistent with industry standard.Stepping Up aims to assist Aboriginal job applicants by providing information about applying for roles in NSW Health organisations. For more information, please visit Aboriginal and/or Torres Strait Islander people are encouraged to apply.Blacktown hospital car parking allocation model is changing. There is a managed waitlist for parking for new staff commencing at Blacktown Hospital. This does not apply to staff with a disability parking permit.Please note: To be eligible for permanent appointment to a position in NSW Health, you must have an Australian citizenship or permanent Australian residency.Selection Criteria * Demonstrated experience in providing secretarial and administrative support at a senior level.

• Demonstrated high level communication skills both verbal and written
• Excellent time management and advanced organisation skills with attention to detail.
• Demonstrated effective interpersonal skills with a demonstrated ability to develop and maintain relationships with all levels of staff and the general public, including those from varied disciplines and backgrounds.
• The ability to work with minimal supervision as well as being an effective and efficient team member demonstrating initiative, judgement and analytic skills.
• Demonstrated experience in Microsoft office, knowledge of medical terminology, drafting correspondence, minute taking and supporting meetings and committees.
• Knowledge of the functions and services associated with working in a hospital or health environment.
• Knowledge or willingness to learn computer packages such as HPECM, VMoney and iPM.

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For role related queries or questions contact Diana Steinberg on diana.steinberg@health.nsw.gov.au / Karina Hochholzer on / Emma Koster on emma.koster@health.nsw.gov.auApplications Close: 24th April 2024