Branch Administrator

• Global leading medical imaging company 
• Part of the Canon Group 
• Work with Innovative technology
• Full-time Permanent Position
• Castle Hill location

About Canon Medical Systems

Canon Medical offers a full range of diagnostic medical imaging solutions including CT, PET-CT, MR, X-Ray, Ultrasound and Healthcare Informatics across the globe.

In line with our “Made for Life” philosophy, patients are at the heart of everything we do. Our mission is to provide medical professionals with solutions that support their efforts in contributing to the health and wellbeing of patients worldwide. Our goal is to deliver optimum health opportunities for patients through uncompromised performance, comfort and safety features.

At Canon Medical we work hand in hand with our partners – our medical, academic and research community.

We build relationships based on transparency, trust and respect. Our company values of Unity, Courage, Tenacity, Teamwork and Excellence are the basis of our company culture.

Together as one, we strive to create industry-leading solutions that deliver an enriched quality of life.

About the role 

We currently have a fantastic, permanent full-time opportunity for an administration all-rounder with a confident, positive attitude who thrives in a fast-paced environment. We’re looking for someone who exceeds in managing multiple priorities whilst maintaining a professional and pleasant demeanour.

Key Responsibilities:

• Be the first point of contact for all internal and external clients for office administration activities. 
• Create and maintain Service reports.
• Spare part inventory processing for the branch.
• Collate and upload documents into Project Management SF folders for completed large system installs.
• Close Work Orders with parts, asset swap as required, process paperwork as needed and generate invoices as completed by engineers.
• Stocktake assistance.
• Book freight for local movements - Ultrasound Demos, Ultrasound & large system installs, de-installs, service stock to customer sites.
• Event co-ordination - organise catering for meetings, training or other events.
• Organise branch meetings including catering, taking minutes, follow up.
• Work closely with the NSW Senior Branch Administrator to ensure reciprocal coverage for Branch operations in the case of leave or other absences.
• Plan and raise orders for necessary stationery and office essentials.
• Ensure office-related invoices are tracked and raise purchase orders and vouchers in related systems. 
• Provide EA support to the Managing Director.
• Ad-hoc office administration tasks as required from time to time.

Our ideal candidate will possess:

• Previous office administration experience working within a technical environment or Medical Industry would be highly regarded.
• Excellent proficiency in Microsoft Dynamics 365/Nav or ERP equivalent. 
• Excellent proficiency in Salesforce or CRM equivalent.
• Ability to multi-task and manage competing priorities.
• Excellent written & verbal communication skills and eye for detail
• Good interpersonal skills with an ability to build effective working relationships with colleagues and customers.
• Resilience to work in a fast-paced environment.
• Be able to work autonomously with minimal supervision.
• Willingness to learn and a can-do attitude.
• Driver’s licence.

What’s on offer?

When you join Canon Medical Systems, you become a part of an organisation that focuses on propelling its people forward by supporting their careers. We make it a priority to offer benefits that will assist in your professional development and wellbeing. 

You can expect our competitive salary package and employee benefits to include but are not limited to: 

• Flex/Hybrid work
• Extra contributions to company super fund to cover fees 
• Corporate private health insurance discount with BUPA or HCF 
• $250 hospital excess reimbursement (conditions apply) 
• Picnic day NSW (additional holiday) 
• Company paid parental leave plus superannuation contributions 
• Company sponsored study assistance program (conditions apply) 
• Discount programs with select worldwide vehicle brands
• Purchasing additional annual leave (PAAL) scheme
• Community Service Leave (CSL)
• Employee Assistance Program (EAP)
• Novated Lease Program 
• Professional development programs 
• Opportunities for career progression

Canon Medical Systems values diversity and believes inclusion is key to our success. We therefore welcome and encourage suitably qualified individuals, women in Engineering, people of Aboriginal and Torres Strait Islander descent and people from diverse backgrounds to apply.

If you are looking to achieve a better quality of life, make Canon Medical Systems your next move.

Apply now! 

To apply, submit your application with a cover letter and resume by clicking the 'Quick Apply’ button now.

You must have the right to live and work in this location to apply for this job. By applying for this role you consent for Canon Medical to take all reasonably practicable steps to verify your right to live and work in Australia. 

No agencies please.

Canon Medical Systems ANZ Pty Limited is an Equal Opportunities Employer. Personal data provided by the job applicants will be used strictly in accordance with our privacy policy and the intention of the use of personal data will be used strictly for recruitment and selection purposes only. 

Candidates that do not receive notification within 8 weeks, may consider their application as unsuccessful.