Business Coordinator

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Convenience Buttons:
Service Delivery - Statewide Services
System Services and Responses
Business Coordinator
00034062
Level 5, $96,307 - $105,254 per annum (PSCA 2022)
Advertised Vacancy Number: DOE875269
This is a permanent full-time position commencing ASAP
The Role and our Branch
The System Services and Responses branch is seeking a highly motivated individual to fill the role of Business Coordinator at Statewide Services, Padbury.
We encourage all applicants with diverse professional experiences to apply.
You will provide leadership in facilities coordination at Padbury Statewide Services and work with Statewide Services leaders, and your manager, to provide divisional support. Critical to the role will be your:

• excellent organisational skills
• strong communication skills
• ability to develop solutions

These skills will assist you when working with staff at Statewide Services and other stakeholders such as Central Services and contractors.
Statewide Services provides the services and supports required by schools to enable student achievement, with a focus on those students and schools that need it most. The Padbury Statewide Services site is a large, complex site that hosts professional learning, houses staff across a range of teams, and is a facility accessed by families and external providers. Given this, you will implement effective facilities management practices to ensure the smooth running of the Padbury Statewide Services site. This will include a proactive approach in ensuring the integrity of the site’s operations.
The business requirements of the Padbury Statewide Services site, will require you to:

• develop, implement and monitor effective asset management (including vehicle fleet)
• coordinate strategies for site facilities, equipment and buildings by effectively using innovative approaches, systems and processes.
• coordinate contracts for goods and services, relevant to maintaining facilities, in accordance with policies and procedures.

You will, in collaboration with the manager and executive leadership team:

• support Divisional financial planning, processes and budgeting for the Division
• provide information to the leadership team as required
• manage financial and information management processes
• support Divisional compliance with relevant legislation and Departmental policies and guidelines.

This role provides management coordination, working with the branch manager, to direct reports associated with the above functions. As such, applications should have exceptional interpersonal skills and an ability to work as a collaborative member of the branch and leadership team.
Cultural Diversity
The Department is an equal opportunity employer and encourages people with disability, Aboriginal and Torres Strait Islander people and persons from culturally diverse backgrounds to apply.
Your written application will be assessed against the following Selection Criteria: * Demonstrated considerable skills and experience in facilities management to produce the position’s deliverables.

• Demonstrated understanding of financial management and the ability to apply financial processes and procedures.
• Demonstrated well developed conceptual, research and analytical skills including the ability to provide innovative solutions to improve the work environment.
• Demonstrated well developed written communication, interpersonal and negotiation skills, including the ability to establish and maintain good client relationships and provide quality client service.
• Demonstrated well developed organisational skills with a proven ability to set and achieve branch and/or client priorities within agreed timelines, manage competing demands and manage multiple, diverse projects.
• Demonstrated considerable knowledge and experience in the application of business processes and process improvement principles.

For a full outline of the role responsibilities and selection criteria, please refer to the JDF.
It is recommended that you consider all information contained in the advertisement and any other related information before applying for the vacancy.
All inquiries are welcomed
Please contact Linda Hearder, Manager - System Services and Responses by telephoning (08) 9402 6129 or emailing
Application Instructions
All applications are submitted online. Select “Apply for Job”, at either the top or bottom of this screen and follow all instructions. It is recommended you have relevant documents completed and ready to attach with your online application. Please allow enough time to complete this process as applications must be received prior to the closing date and time.
Your application should include:

• A three (3) page statement addressing the selection criteria listed above, in context of the role and business needs of the branch
• A CV of up to three (3) pages outlining your employment history and professional learning summary relevant to this position
• The contact details for two (2) work related referees who can attest to the claims made in your written application, one being your current line manager.

After you have submitted your application online, you will receive an email confirming lodgement. If you do not receive a confirmation email, please phone (08) 9264 4127.
If you are having difficulty submitting your online application, please phone (08) 9264 8666 for assistance.
Eligibility and Training Requirements
Employees will be required to:

• provide evidence of eligibility to work in Australia for the term of the vacancy;
• complete the Department’s induction program within three months of commencement
• complete the Department’s training in Accountable and Ethical Decision-Making within six months of appointment and every three years thereafter.
• complete the Department’s Aboriginal and Torres Strait Islander cultural awareness online course within 3 months of commencement; and
• complete any training specific to this role required by Departmental policy
• consent to a Nationally Coordinated Criminal History Check and obtain a current Screening Clearance Number issued by the Department of Education’s Screening Unit prior to commencement of employment
• obtain or hold a current Working with Children Check if required

The Department applies a four (4) day breach period to this selection process.
Applications must be submitted before 4.30pm (WST) on Thursday, 29 February 2024.
Lodgement is system generated. Any submissions at, or after, 4:30pm will not be accepted.
APPLICATIONS MUST BE SUBMITTED ONLINE
PROFORMA, FAXED, HAND DELIVERED, POSTED, EMAILED AND LATE APPLICATIONS ARE NOT ACCEPTED
This selection process will initially be used to fill the above vacancy. Applicants assessed as suitable during this selection process may be considered for other similar vacancies that occur throughout our division for up to 12 months following this initial appointment. This includes circumstances where this position becomes subsequently vacant should the successful applicant decline or vacate the advertised position.