Business Manager - Cooyar State School

Education (Organisation site ( http://qed.qld.gov.au/ ) )
Darling Downs South West Region - Early Childhood and State Schools Division

We are seeking a highly motivated and skilled Business Manager to oversee the financial and administrative operations of our school. The successful candidate will be responsible for managing budgets, financial planning,procurement, and ensuring compliance with regulatory requirements. Additionally, the Business Manager will play a key role in strategic planning and decision-making to support the school's growth and sustainability.This is a permanent part-time (0.36FTE and 26 hours per fortnight) position commencing 15 April 2024. It will be preferable for the successful applicant to work on a Monday, Thursday and alternate Friday.

• Operate autonomously to undertake day to day office procedures within well-defined policies (e.g. reception, arranging appointments, correspondence, maintaining school records and general administration); and utilise information and management systems (e.g. OneSchool) to support effective and efficient reporting and administration.
• Undertake the day to day supervision and management of school support staff, including monitoring workloads and performance (working in collaboration with the Principal for any difficult performance management situations); identifying workforce capability requirements; and role modelling performance standards.
• Oversee the signatories/approval of timesheets, leave applications, rosters, and arrange relief for school support staff; and organise, undertake and coordinate the recruitment, induction and training of school support staff. 
• Assist the Principal with the preparation of the school budget and administer day to day financial matters (i.e. accounts payable/receivable, corporate card monitoring, reconciliations, banking). Input and export data to/from OneSchool for the Principal, to assist with budgeting and financial management.
• Assist the Principal with the management and coordination of school resources, assets and facilities (e.g. maintaining the asset register, organising repairs, facilities and grounds maintenance, planning and review of minor works etc.), engage external advice where appropriate and offer problem resolution support.
• Arrange technical support/maintenance as required with regard to the operation of computers, ipads, digital whiteboards, scanning and other technology/equipment.
• Prepare minutes of meetings, policy documents, reports, forms, newsletters, prospectuses, memorandums, examination papers, class notes and school Annual Reports; draft, check and process correspondence, with guidance from the Principal concerning correspondence of a non-routine nature.
• Prioritise and manage competing tasks and priorities in a sometimes unpredictable environment, address enquiries that may be less routine in nature, adapt to new systems and explore the best course of action to optimise change (in conjunction with the Principal).

Please refer to the attached role description for any mandatory requirements for this position. 

To Apply: 

• Attach a brief resume including contact details for 2 referees (referees should have an understanding of your relevant work history) 
• Attach a 1-page written statement about how your achievements and capabilities meet the requirements of the role. 

We welcome all applicants to share any support needed to ensure our recruitment process is inclusive. 

Applications remain current for 12 months from the closing date and may be considered for appointment to identical or similar vacancies within the Department. 

Applications from recruitment agencies will not be accepted. 

When working in regulated employment an employee must have a current Working with Children Clearance (blue card) issued by Blue Card Services.

Salary rate shown is reflective of full-time (1.0 FTE). 

We are committed to building inclusive cultures in the Queensland public sector that respect and promote human rights ( https://www.forgov.qld.gov.au/humanrights ) and diversity ( https://www.forgov.qld.gov.au/inclusion-and-diversity-commitment ) .

For a full list of the position responsibilities and mandatory requirements, please ensure you download the attached role description and candidate information fact sheet and follow the instructions.

Before applying for this vacancy please ensure you read the documents below.

• DSR552140_24P - Role Description (PDF, 214KB) ( https://smartjobs.qld.gov.au/jobtools/b_fileupload.proc_download?in_file_id=35657648&in_servicecode=CUSTOMSEARCH&in_organid=14904&in_sessionid=0&in_hash_key=7EC061B5AFD736B0B08A3A25FAF64D98 )
  Role Description

  Candidate Information Fact Sheet (PDF, 728KB) ( https://smartjobs.qld.gov.au/jobtools/b_fileupload.proc_download?in_file_id=35657649&in_servicecode=CUSTOMSEARCH&in_organid=14904&in_sessionid=0&in_hash_key=E45D5CE5828DAB2D49C732E206B2556C )
  Information Package for Applicants

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We are committed to building inclusive cultures in the Queensland public sector that respect and promote human rights ( https://www.forgov.qld.gov.au/humanrights ) and diversity ( https://www.forgov.qld.gov.au/inclusion-and-diversity-commitment ) , including making any reasonable adjustments to support you through the recruitment process.

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