AddressWe are seeking an experienced motivated and organized Buyers Admin Assistant and Shipping Coordinator to support our dynamic team in a fast-paced Homewares wholesale company based in Melbourne Victoria .
You will play a pivotal part in assisting buyers, coordinating shipping processes, and ensuring smooth operations for the procurement and distribution of our homewares products. This is an excellent opportunity to develop your skills in both administrative and logistical functions within a growing industry.
Responsibilities:
Buyers Administrative Assistant:
- Purchase Order Management:
- Assist buyers in generating, organizing, and maintaining purchase orders accurately and efficiently.
- Collaborate with various departments to ensure purchase orders align with stock requirements and availability.
- Inventory Monitoring:
- Maintain accurate and up-to-date records of inventory levels, replenishment needs, and stock availability.
- Coordinate with the warehouse team to ensure timely and accurate stock intake.
- Supplier Communication:
- Liaise with suppliers regarding order confirmations, lead times, and shipment tracking.
- Assist in managing supplier relationships and communications to ensure smooth procurement processes.
- Documentation and Filing:
- Organize and maintain a systematic filing system for purchase orders, invoices, and other relevant documents.
- Prepare and process necessary paperwork for smooth customs clearance and documentation.
- Data Analysis and Reporting:
- Assist in generating reports related to purchase trends, stock levels, and product performance.
- Analyze data to identify patterns and provide insights to support informed decision-making.
Shipping Coordinator:
- Logistics Coordination:
- Arrange and coordinate domestic and international shipping activities for incoming and outgoing products.
- Communicate with freight forwarders, carriers, and logistics providers to ensure timely and cost-effective shipping solutions.
- Customs Compliance:
- Ensure compliance with all customs regulations and requirements for both imports and exports.
- Prepare and review shipping documentation, including invoices, packing lists, and customs declarations.
- Delivery Tracking and Monitoring:
- Track and monitor deliveries to ensure on-time arrival and address any shipping discrepancies or delays promptly.
- Communicate delivery schedules and updates to relevant teams within the organization.
- Freight Cost Management:
- Work closely with the finance team to ensure accurate tracking and reporting of shipping costs and charges.
- Identify opportunities for cost savings and process improvements in shipping and logistics operations.
Qualifications:
- Bachelor's degree or equivalent relevant experience.
- Previous experience in a similar role within the homewares or related industry is advantageous.
- Strong organizational skills and attention to detail.
- Excellent written and verbal communication skills.
- Proficiency in relevant software and tools for order management and shipping coordination.
- Ability to multitask and prioritize effectively in a fast-paced environment.
- Familiarity with Australian and international shipping regulations and procedures is a plus.
Joining our team as a Buyers Admin Assistant and Shipping Coordinator presents an opportunity to be a crucial link in our homewares wholesale operations. If you are dedicated, detail-oriented, and have a passion for logistics and administrative processes, we invite you to apply and be a part of our growing and dynamic team.
