AddressDUTIES & KEY RESPONSIBILITIES:
Central to smooth process and efficiency, the Administrative Assistant job description includes the below tasks and responsibilities:
- Flexible and able to start at short notice
- Answer and manage telephone enquiries
- Attend to visitors and assist other staff in the organisation with their enquiries.
- Taking and recording client referrals.
- Scheduling meetings and appointments.
- Taking notes and minutes in meetings.
- Ensures operation of equipment by completing preventative maintenance requirements; calling for repairs; maintain equipment inventories; evaluating new equipment and techniques.
- Maintenance of intake, databases and closed client files.
- Keep appropriate records and collect statistics for reporting processes.
- Sort and distribute incoming mail to areas and staff within the organisation and dispatch outgoing mail.
- Write business letters, reports or office memoranda using word processing programs.
- Operate a range of office machines such as photocopiers and computers.
- Preparing documents for meetings.
- Writing and issuing emails to teams and departments on behalf of Director.
- Other activities as directed by the Director
- Perform ad-hoc project work as required to support business objectives.
- Maintain confidentiality of sensitive company information.
