Entry Level Office Administrator

Virtus Infrastructure is a leading labour hire company and contractor in Sydney, specialising in civil and mechanical infrastructure work.

We are looking for a committed, organised candidate who wants to start a career in business administration who wants to secure a full-time permanent position as an Office Administrator.

What We Offer:

• An immediate start with full training provided
• A small but close-knit office team that is open, positive and supportive
• Professional development opportunities

This position will require you to work a 40-hour week, Monday through Friday, with the flexibility to begin your day at any time, i.e. 7-3pm / 8-4pm / 9-5pm (after training has been completed)

Key Duties & Responsibilities:

• General administration
• Data entry
• Support the processing of timesheets (day sheets) for payroll and client invoicing
• Following up employees and subcontractors for timesheet submissions
• Support the coordination of employee and subcontractor onboarding and inductions
• Receipting invoices and support with accounts payable
• Scanning and filing documents
• Liaising and collaborating with the office team and senior managers to complete various administrative tasks
• Taking meeting minutes
• Complete assigned IMS (Integrated Management Systems) forms and registers on time as required

Required Skills and Experience:

• Unlimited working rights in Australia
• Completed Year 12 or equivalent
• Excellent attention to detail and ability to problem-solve
• Flexibility/ability to work both independently and collaboratively
• Reliable and committed
• Quick learner and eagerness to be trained
• Strong verbal and written communication skills
• Experience in MS Office (Excel, Word, OneDrive) and Gmail, Adobe PDF
• Experience in using Simpro (Business Management Software), Rover, SiteDocs, and 3D Safety is desirable but not compulsory
• Interest in the infrastructure industry is desirable but not compulsory

It would be preferable to secure a candidate that lives close to Banksmeadow or surrounding suburbs, or is willing to commute.

Note: Only shortlisted candidates will be contacted for interviews.