Event Coordinator/Planner

FIVE is Melbourne’s newest vineyard, located only 40km north from Melbourne CBD in the growing suburb Mernda. Surrounded by 30,000 vines, the venue at FIVE is designed by award winning architects and interior designers and hosts guests for large corporate and private events, to wine bar enthusiasts, as well as private dining experiences. FIVE has 5 dedicated spaces for patrons to enjoy including a 120 seats in The Wine Bar with beautiful indoor and outdoor spaces. FIVE is not only the largest tourism destination in the area but an absolute gem for the locals.

Working in a small team, we are seeking out an experienced event coordinator who is committed to excellence, growing with the team and delivering memorable guest experiences. This role will suit someone eager to learn and develop their skills. FIVE is team focused and the successful applicant will be a natural leader with the ability to work well in an ever changing environment. 

This individual will have:

• A passion for growth and the FIVE brand. 
• Minimum 1 year experience in a similar role. 
• Well-organised with the ability to manage your own workflow and timeline.
• Detail orientated. 
• Proficient in Microsoft Office (Excel, Word, etc.)
• Ability to problem solve.
• Available to work evenings and weekends. 

Your role will be to plan and coordinate an event from handover to event completion: These responsibilities include (but are not limited to):

• Ability to communicate effectively with the sales team during handover and throughout the course of planning the event. 
• Prepare detailed event orders. 
• Liaise with third party suppliers.
• Build brand awareness by networking and organising venue based events.
• Host open days/evenings for potential clients.
• Communicating with operations with regard to roster requirements, and food and beverage selection. 
• Coordinate the event from start to finish, including instructing staff with regard to set up, bump in and out from suppliers, briefing staff and managing the event to ensure it is an absolute success.

FIVE is an opportunity for you to grow and develop surrounded by a supportive team, beautiful landscape and delicious food and wine.