Executive Administration Assistant

Executive Administration Assistant

Corporate Services

Permanent Part Time - 24 hours per week

Managers & Administrative Workers Grade 2 (HS2) 

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We are seeking an experienced Executive Administration Assistant who will provide high level administration support to the Director and General Managers of the Corporate Services division. The Executive Administration Assistant is a key support role that provides administrative support tasks that contribute to the efficient and effective coordination and operation of the directorate.

To be successful in this role you will have previous experience providing executive level support, strong communication skills, high attention to detail and the ability to be agile and adaptive. Most importantly you will possess a warm, engaging and professional attitude and be committed to supporting the achievement of the directorate priorities.

We will offer you a great working environment supported by a strong management team, in house salary packaging and free carparking. This is a unique time to join WGHG as we enter a phase of renewal and growth, with the recent announcement of funding commitment for a new hospital to be built in the coming years. 

This is a permanent part time position based at the Warragul Hospital site. Some flexibility is available in terms of how the 24 hours are worked across the week (i.e. school hours) and this will be negotiated with the successful candidate. To be considered for this role please provide a current resume and a covering letter addressing the following key selection criteria:

• Experience providing administrative support to executive level management.  Previous experience in a government department setting would be desirable.
• Possess sound computer skills across the Microsoft Office suite and a current motor vehicle driver’s license.
• Well-developed organisational and time management skills with the ability to prioritise tasks to meet deadlines.
• Previous experience producing high quality impactful presentation and report templates.
• Demonstrated experience capturing, recording and reporting accurate data.
• Excellent written and verbal skills with the ability to efficiently coordinate multiple sources of data to produce meaningful reporting.
• Demonstrated ability to maintain confidentiality in all aspects of work.

About our organisation

The West Gippsland Healthcare Group is a growing regional health service, providing acute medical and surgical, obstetric, emergency, residential care and community health services to one of the fastest growing Local Government Areas in the country – Baw Baw Shire. The Hospital cares for approximately 11,600 inpatients, makes nearly 28,000 community visits and sees more than 20,000 emergency presentations each year.

The administrative headquarters is located at West Gippsland Hospital in Warragul. Warragul is a 30-minute drive from Pakenham along the freeway – against the traffic! WGHG are the largest employer in Warragul with a workforce of over 1400 staff and are committed to building on our organisation’s strengths by welcoming people with our shared values of teamwork, respect, accountability and compassion.

We are well aware our hospital is aging but are excited at the news that our new state of the art hospital and public aged care facility is coming. A 23.6-hectare site at Lardners Track in Drouin East was acquired by West Gippsland Healthcare Group for a future hospital back in 2007. The new hospital is set to feature 233-beds and 33 emergency department treatment spaces as well as aged care and an expanded maternity facility.

We pride ourselves on the quality of care that’s delivered by our incredible staff. You won’t find a friendlier, and welcoming team than the West Gippsland Healthcare Group. We care for our community because we are the community! The boost in capacity means more patients can be treated faster.

Working with us

All appointments with the West Gippsland Healthcare Group are subject to the satisfactory return of professional reference checks, a National Police Record Clearance and a current Employee Working with Children Check. All employees must hold current entitlement to work within Australia. A six month probationary period applies to all new appointments.

Further details and how to apply

Applications must be submitted via our recruitment portal (wghg.mercury.com.au) and must include a current CV and a covering letter with responses to the key selection criteria. Shortlisted applicants will be asked to provide at least 2 professional referees.

If you have any further queries, please contact Melissa Taylor, General Manager Facilities Management on 03 5623 0*** or by email **************@wghg.com.au.

Applications close on Sunday 7th April 2024

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As an inclusive employer, committed to improving diversity and equity in our workforce, we encourage applications from all parts of our community, including Aboriginal and Torres Strait Islander people, people from culturally diverse backgrounds, LGBTI people, and people with lived experience of disability. 

As a Child Safe organisation, West Gippsland Healthcare Group promotes the safety, wellbeing and inclusion of all children, including those with disability.