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Form of workAbout Us:
Located in Braeside, Victoria, Australia, Insigns is a premier signage manufacturing company serving blue-chip clients. Our team is known for its dedication, honesty, and professionalism, ensuring we deliver on our promises every time.
Core Values:
- Honesty: We deliver on our promises.
- Hardworking: We exceed expectations consistently.
- Skill: Demonstrating above-standard proficiency.
- Professionalism: Clients trust us for timely, high-quality results.
- Quality: Second to none
Responsibilities:
As an integral part of Our Team, you'll provide crucial support to our Directors by managing emails, schedules, communications, and various administrative tasks, including:
- Handling incoming calls, emails, and other communications.
- Managing and booking freight.
- Maintaining the Directors' calendars, appointments, and travel arrangements.
- Assisting with report, presentation, and document preparation.
- Assisting with financial tasks such as supplier invoices, expenses, and accounts reconciliation using Xero.
- Handling confidential information with discretion.
- Providing general administrative support to the project team.
- Overseeing office supplies, inventory management, and procurement.
- Maintaining and updating company databases, records, and filing systems.
Ideal Candidate:
We're seeking an individual with the following qualifications and attributes:
- Previous experience in administration / executive assistance, preferably in a trade, manufacturing, building, or construction industry, familiar with numerous moving parts.
- High attention to detail.
- Excellent communication skills, both verbal and written.
- Ability to work independently.
- Positive attitude and proactive approach.
- Strong follow-through and completion of tasks.
- Willingness to learn new software.
- Proficiency in Google / Microsoft Word and Excel.
- Excellent planning and organizational skills.
- Basic accounting knowledge and familiarity with accounts payable/receivable tasks.
How to Apply:
Are you a proactive, detail-oriented professional with a passion for administrative tasks and supporting business operations as an EA to the Directors? If so, we invite you to apply for this position by clicking "Apply Now" to begin the application process. We look forward to hearing from you and will be in touch with the next steps.
