Executive Assistant ( 12 Months Maternity Cover )

About Laing O'Rourke

Laing O’Rourke is a $6 billion international operation with 70 years of involvement in Australian construction and infrastructure, including nearly two decades under the Laing O’Rourke banner. The business delivers projects as diverse as the environments in which they are built, from high security military bases and major rail transport infrastructure projects, through to landmark buildings at the transport interface. Laing O’Rourke owns one of Australia’s largest plant and equipment hire company called Select Plant Australia. We know the right culture combined with purposeful technology will help us meet demand and deliver certainty for our clients. That’s the #powerofexperience.

About the role

We are currently seeking a experienced Executive Assistant ( 12 Months Maternity Cover ) to perform diverse secretarial duties and delegated administrative assignments, utilising knowledge of company policy and procedures to support both General Managers in Health & Safety and Environment & Sustainability.

Key responsibilities

• Monitor incoming telephone calls, mail and other material
• Review incoming correspondence, despatching material to appropriate personnel
• Perform nominated administrative and secretarial duties as required for effective operation of the executive
• Prepare monthly and quarterly corporate reports in accordance with a specified schedule.
• Obtain and organise information for use in conferences, speeches and reports as requested by the executive.
• Co-ordinate and allocate appointment times for the executive.
• Receive and question visitors and callers to ensure they should not be referred elsewhere
• Operate and maintain confidential and personal files, ensuring they are secure at all times.
• Organise and facilitate travel and other business requirements of the executive.
• Delegate administrative and secretarial duties as necessary
• Observe safe systems of work relevant to your work area and report potential hazards

About you

• At least 10 years experience in a similar role 
• SOFTWARE: Ability to use Microsoft Office and other similar software at an advanced level.
• Experience in HSE admin would be advantage.

Benefits

We work hard to create an environment that brings out the best in our people. We believe in building careers through providing a safe, connected and innovative culture that supports ongoing growth and development. We offer industry-leading benefits such as specialised learning and development programs, a mental health and wellbeing program, industry leading paid parental leave policy, an additional purchased leave option and coaching programs for staff on parental leave.

Diversity & Inclusion

We are committed to building a workforce that reflects the diverse society in which we live and work. Laing O’Rourke is proud to hold the Workplace Gender Equality Agency (WGEA) Citation - Employer of Choice for Gender Equality.

Laing O'Rourke actively supports a diverse workforce and strongly encourages applications from Aboriginal and Torres Strait Islander Peoples and people from culturally diverse backgrounds. Download our Stretch Reconciliation Action Plan at https://www.laingorourke.com/company/diversity-and-inclusion

Applications from recruitment agencies will not be considered.