Address Job Description
Location: Melbourne | Western Metropolitan
Job type: Full time
Organisation: Mercy Health
Salary: Salary not specified
Occupation: Administration/Secretarial
Reference: 21562
Executive Assistant – Divisional Director Community Hospital @ Home
ABOUT THE ROLE:
Werribee Mercy Hospital is a public hospital providing comprehensive care to the growing community of the West. The role of the Divisional Director is to oversee and be accountable for the day-to-day management of the Community Hospital @ Home division. In addition to leading the supportive and dedicated team, key performance measures also include clinical outcomes, customer experience and financial performance for the division.
The Executive Assistant to the Divisional Director Community Hospital @ Home is a pivotal role in supporting the Divisional Director to ensure smooth day-to-day operations. The Executive Assistant will be responsible for providing a full range of confidential administrative and support including:
The coordination and scheduling of calendar management, as well as the management of content and the flow of information to senior executives.
A critical point of contact for key stakeholders including executives, employees and external partners.
Interact with other EAs to partner on organisational projects and communication strategies.
Organise, execute and assist with meeting preparation including agendas, meeting papers & minute taking
Track and help drive completion of key deliverables and follow up outstanding items
Email management and communicating on behalf of the Divisional Director as required
Drafting and preparation of written correspondence
ABOUT YOU:
Previous experience as an Executive Assistant / Personal Assistant
Demonstrated experience working with senior executives and working in a complex environment involving multiple stakeholders
Can maintain professionalism and strict confidentiality with all materials and exercise discretion when interfacing with business.
Outstanding administration, time management and organisational skills with the ability to multi-task and a can-do positive attitude
High level of proficiency in Microsoft Office with aptitude to learning new software systems.
Self-starter with the ability to work with minimal supervision and direction
Excellent interpersonal and communication skills on all levels, including written and verbal
Experience in a health care setting is desirable
ABOUT US:
Werribee Mercy Hospital is a General Public Hospital located in the rapidly growing Western suburbs of Melbourne. Our services include surgical, medical, maternity, newborn, paediatrics, renal dialysis, emergency, mental health, rehabilitation, aged and palliative care. The hospital has recently undergone significant expansion with the opening or our new intensive care unit, additional operating theatres and the opening of two new wards, taking the total number of beds to 298. Join us now and be part of our team as we expand to serve our community.
Werribee Mercy Hospital is a perfectly positioned hospital with easy access on and off the M1 Princes Freeway, walking distance to Hoppers Crossing train station, café and shops, and is co-located adjacent to a privately operated childcare facility that delivers childcare to pre-school age children.
Mercy Health is a Catholic organisation grounded in a 2,000-year tradition of caring for others. Founded by the Sisters of Mercy, Mercy Health is made up of more than 9,500 people who provide acute and subacute hospital care, aged care, mental health programs, maternity and specialist women's health services, early parenting services, home care services and health worker training and development.
Mercy Health is proud to be recognised as an Employer of Choice for Gender Equality by the WGEA.
WHAT WE OFFER:
Mercy Health recognises that people are searching for meaning in their work life and finding a workplace that connects with their values is a key motivation when choosing an employer. As a not-for-profit healthcare provider, Mercy Health has a strong mission and clear values that guide us in everything we do. We pride ourselves on:
caring for our people and those important to them with generous employee assistance available for employees and their families
encouraging applications from people of all ages, abilities and cultural backgrounds including Aboriginal and/or Torres Strait Islander Peoples, and supporting all staff to be their authentic selves at work through our network group for LGBTIQ+ staff and allies
protecting children and vulnerable people in all our services, by listening to them and having zero tolerance of any form of abuse and neglect
taking a stand against climate change, which is one of the biggest threats to the health of the world and all humanity, and committing to action that will help make our world fairer and more sustainable
offering benefits such as generous salary packaging, purchased leave, career progression and development opportunities, access to health and wellbeing programs and a range of discounts across a diverse portfolio of financial, healthcare, travel and other services.
WHAT YOU WILL NEED:
Candidates are required to meet the position and qualification requirements.
Provide a current Police Record Check and Working with Children Check (Mercy Health may conduct additional background checks subject to current legislation).
Proof of vaccination status consistent with public health orders and with Mercy Health’s policy (includes but is not limited to COVID-19 and seasonal influenza vaccination compliance requirement).
If you have any questions or require any adjustments to ensure a fair and equitable interview and selection process please contact us on the details below.
Contact Details
James Dwyer, Divisional Director, Community and Hospital Care @ Home
0428148524
Please note: Short listing of applicants will commence immediately. Advert may close sooner than advertised period if a suitable applicant is sourced.
To view the position description or submit your application please click the 'Apply Now' button.
Divisional Director, Community & Hospital Care @ Home
