Executive Assistant

• Barangaroo location
• Hybrid working arrangements
• Supporting a senior leader within Business & Wealth

We are currently looking to recruit an experienced Executive Assistant to provide support to a senior leader in an evolving, agile and highly professional environment.

Day to day responsibilities will include:

• Diary management, including coordination of all meetings/conferences and preparation of agendas, documents and presentation material.
• Coordination of leadership team key meetings, including the preparation of agendas and presentation material as required.
• Coordination of team events, functions, training and conferences including distribution of invitations, collating replies, liaising with venue and catering staff etc.
• Initiate and coordinate staff movements (including documentation technology set-ups, security access and stakeholder liaison for new entrants, transfers, separations and desk moves.
• Collation of documents/packs to support meetings on a daily basis.
• Managing and coordinating annual leave plans across teams and job families.
• Act as the primary point of contact for all other administrative roles within private wealth and with other major stakeholders.

You'll play a significant part of the future of a business that has been around for 200 years. Our purpose is to create better futures together. So, we'll back you in the development of your career, internal career prospects, and flexible working. You'll also keep learning to grown, backed by a fantastic team of people with a can-do, supportive structure. Whatever shape your family takes, we offer generous paid and unpaid parental leave for your nominated primary and support carers. This includes leave to organise adoptions, surrogacy, and foster care arrangements. And we continue to pay your super contributions while you take all the time you need to get your new family settled.

What do I need?

In order to be successful in the role you will be able to demonstrate:

• Prior experience in an Executive Assistant role supporting senior/executive leaders (ideally from financial services background)
• Exemplary Office 365 (Word, PowerPoint, Excel and OneNote)
• Excellent communication skills
• Ability to self-manage, work autonomously and with the ability to make decisions
• Strong planning and organisational skills and the ability to manage multiple tasks at any given time
• A working style that is team oriented and flexible

We aim to provide one big, supportive team to help us achieve our purpose of creating better futures together. As well as competitive remuneration and a great culture, joining the Westpac family means you will get some of the best banking, wealth and insurance benefits in the market.

We back our employees by helping them work towards industry-recognised qualifications, using online learning, training modules and career planning tools for you to grow with us. We will even pay you to do volunteer or community work.

As an equal opportunity employer, we are proud to have created a culture and work environment that values diversity and flexibility - and champions inclusion.

How do I apply?

Start here. Just click on the APPLY or APPLY NOW button.

At Westpac we are committed to providing a supportive culture and creating diverse, inclusive, and accessible workplaces, branches, products and services for our customers, employees, and community. This role is open to experienced candidates seeking a discussion around workplace flexibility. We invite candidates of all ages, genders, sexual orientation, cultural backgrounds, people with disability, neurodiverse individuals, and Indigenous Australians to apply. If you have questions about the recruitment process, please email ***************@westpac.com.au.

Do you need reasonable adjustments during the recruitment process?

We can provide reasonable adjustments for individuals with disability and/or neurodiversity. If you require an adjustment to be made during the recruitment process at any stage, please call 1800 655 592 Option 2.3 or email ***************@westpac.com.au