Executive Assistant

About the Opportunity

The Executive Assistant will provide a range of timely high-level executive, administrative and project support services to Director. This role will be responsible for the coordination and schedule of the excutitive to ensure the required relationships are established and maintained both internally and externally while making sure the specific requirements of the business are being met. This role will also support the scheduling and travel requests of the Director & Senior management.

What you’ll be doing 

• Efficiently manage and prioritise the executive's email correspondence
• Schedule and organise appointments, meetings, and events using Microsoft Outlook
• Plan and coordinate domestic and international travel itineraries for the executive
• Monitor and manage executive expenses, including reconciliation of receipts
• Review reports for completeness and consistency before presentation to the executive
• Attend and record minutes / action items during executive meetings
• Assist in managing and coordinating various projects
• Foster a positive and collaborative working environment
• Produce & Write Concise procedures & work closely with related stakeholders to create Procedural business documents for future & current employees.

About you

You are a highly organized and detail-oriented individual with exceptional collaborative and interpersonal skills that can influence and interact at all levels within a matrixed environment. You have excellent analytical, research and problem-solving skills and can work autonomously to manage and deliver concurrent activities and initiatives. You are passionate and dedicated and demonstrate exceptional moral values in all that you do.

Your ideal skills & experience 

• Proficiency in Word, Excel, PowerPoint, Teams, SharePoint and Outlook for document creation, data analysis, presentations, and email management
• Familiarity with project management tools to assist in organizing and tracking tasks and deadlines
• Ability to multi task and adapt to changing priorities and environments
• Significant experience (5yrs+) as an Executive Assistant or in a similar administrative role (project manager, office manager, team manager)
• Willingness to grow and stay updated on relevant technologies and industry trends
• Relevant qualification in Business / Administration desirable but not essential
• Language - Mandarin would be helpful with our working associates in China in our Importing/Exporting part of the business but not essential.

You do not need to match every listed expectation to apply for this position. If you like the look of the role, we’d love to hear from you.

This is a position of trust and responsibility and to support this we will conduct a thorough probity assessment, which includes a Federal police check as an essential selection component for this role as we work for confidential and high privacy clients/Construction projects such as the Australian War memorial & High security clearance projects such as the Canberra Airport.

About us – DC²

At DC², not only is the nature of the work we do important, but everyone has a vital role to play in handing over our complex & High rewarding construction projects ranging from Government Commercial spaces to multi level high rise apartments. This is our 10th year in Business. We are a team of 40+ Nationally responsible for delivering essential and non-essential commercial construction projects in ACT, NSW & QLD. To learn moreabout what we do please visit our range of social media pages.

Why Join Us

• You’d be joining a company that delivers high end commercial fit out/ Commercial construction projects (Goverment or private clients) that impact the greater community.
• You’ll get to have an impact on how we do things: Enjoy being part of a driven team with a collaborative culture that values decision-makers & action. You will be centre of helping build this new, exciting and Progressive business.
• We Invest in you, we want you to progress and further your career and help us grow as a collective.

If you’re inspired to make a positive difference, apply now.

DC² values of Trust, Care, Innovation and Pride underpin everything we do. We are curious, creative and collaborative. Our people matter and make a difference every day. 

• We seek and celebrate diversity and encourage applications from all backgrounds and cultures including Aboriginal and Torres Strait Islander people, LGTBQI+, veterans and people with disability. By joining DC2 Squared, you are led by colleagues who are passionate about diversity, inclusion and belonging.