Executive Assistant

Executive Assistant

Part-Time/Full-Time - NEG

Located in Warragul

Applications close 5pm Thursday 11th April. Please note: CCG reserves the right to close this advertisement early if a suitable applicant is found before the specified closing date.

We are seeking an experienced and organised Executive Assistant to join our friendly team. The successful candidate will primarily be responsible for providing CCG’s Board, the Chief Executive Officer, and the Senior Leadership Team with high quality administrative and operational support and will play a leading role in assisting the organisation to fulfil its governance requirements.

Skills:

• High level of attention to detail
• Strong communication skills
• Excellent organisational skills
• Flexibility and adaptability

Responsibilities:

• Providing high level administrative support to the Board, CEO and Senior Leadership Team as required.
• Coordinating effective meetings for the Board, sub-committees of the Board, Health & Safety Committee and Leadership Teams through:
• Organising and coordinating meeting agendas
• Preparing and/or collating briefings, reports and papers and facilitating their subsequent distribution
• Providing confidential minute taking and distribution
• Following up on actions arising from meetings
• Providing governance administration support through recording and uploading of policy & procedure documents, maintaining document register and version control and use of document templates.
• Providing administrative support with the CompliSpace system by preparing reports, updating content as directed, monitoring tasks and user access.
• Assisting the Senior Leadership Team to meet strategic planning objectives and milestones.
• Organise events (internal & external) as required by the Board and CEO and oversee administrative activities as required.
• Leading by example to set tone for expectations, behaviour, and performance in line with CCG values and policies.

Key Selection Criteria:

• Demonstrated successful experience working with a CEO, Director, or equivalent senior executive.
• Knowledge and understanding of board and governance processes.
• Availability to attend meetings to provide minute taking and administrative support as required, including evenings.
• Demonstrable high-level skills in written and oral communication to successfully communicate and liaise with people at all levels, both internal and external.
• Ability to balance conflicting priorities and to work to deadlines.
• Demonstrable high-level skills with an ability to use a wide range of software programs including the Microsoft Office suite.
• Demonstrable high levels of attention to detail and concern for accuracy.
• Demonstrable ability to maintain confidentiality and respond to sensitive issues and information appropriately.

Essential Qualifications:

• Cert III or above qualification/s in Business or other discipline relevant to this role
• Clear Police Check
• Clear Working with Children Check
• Current Victorian Drivers Licence

If this sounds like the next step you want to take to make a difference to the community in a meaningful way, please submit your application with resume and cover letter addressing the selection criteria listed above.

For further information and a full position description please see our website https://ccg.asn.au/jobs/

Community College Gippsland (CCG) is a child safe organisation with zero tolerance for child abuse and is committed to the safety and wellbeing of all students. CCG supports and adheres to Child Safety Standards.

United we belong. Together we thrive.

The CCG community welcomes people from all backgrounds, abilities and identities. We are enhanced by our diversity and learn through inclusion, respect and understanding.

At CCG we:

• Provide a safe and inclusive environment that is free from discrimination

• Empower students and harness their uniqueness through voice and agency

• Ensure equal employment opportunities for all and encourage the participation of underrepresented staff

• Celebrate the differences of our people and recognise their unique contributions to our community