Executive Assistant

• $82,032 - $94,742 + up to 15.4% superannuation - ASC Grade 4
• Canberra
• Ongoing Full Time

Applications close at 11:30pm AEST 2 July 2024 (late applications will not be accepted). 

The Australian Sports Commission (ASC) are embarking on the Green and Gold decade. An exciting time filled with international sporting competitions on home soil, including the Men’s and Women’s Rugby World Cup, the Victorian Commonwealth Games in 2026 and culminating in the Brisbane 2032 Olympic and Paralympic Games.

We have an ambitious new Strategic Vision, and we need the best players on our team to help us deliver real results for the sporting sector and all Australians.

Here at the ASC, we encourage applications from candidates with broad experiences and diverse backgrounds so we better represent the community that we serve. Our workplace aims to increase our representation of First Nations Peoples. We uphold our ASC Cultural Framework which outlines our shared values and champions the experiences, skills and perspectives of all employees.

What will you be accountable for? 

We are looking for experienced Executive Assistants to provide effective administrative support to the Senior Executive. The positions will work directly to the Executive Officer to the CEO and support the executive team to deliver upon strategic and operational priorities. Specific duties include:

• Providing high level executive support in a professional, accurate and timely manner
• Performing executive support functions including managing the diary and appointments, inbox and meeting arrangements for Senior Executives
• Management of correspondence, including, monitoring emails, and responding to enquiries where necessary, collation and follow-up of information and tracking of high-volume activity to ensure deadlines are met.
• Working cohesively and closely with respective Senior Advisors while assisting other executive support staff as required
• Being the first point of contact for the Executive Support team, with the provision of clear, timely and effective communication and coordination, greeting visitors, receiving and responding to phone calls, emails and general correspondence.
• Responsibility for broader administration support, including assisting with the coordination of ministerial and parliamentary requests, as well as reports, submissions, briefs and records management, organising and providing support for meetings including venues and hospitality, preparation and assembly of meeting packs, and arranging travel.
• Being accountable for organising your workflow, making decisions within defined parameters relating to area of responsibility and seeking guidance when required.
• Liaising with both internal and external stakeholders of all levels and working collaboratively to achieve the goals and objectives.

This role works closely with the ASC's executive support team to ensure support for the Senior Executive team is managed effectively and in a coordinated manner, promoting good corporate governance.

What you'll need to succeed:

Key to success in this role will be understanding the ASC Strategic Vision to 2034 and High Performance 2032+ Sport Strategy and aligning with the Executive General Manager to execute goals seamlessly. We are looking for someone with:

• Demonstrated experience and expertise in providing high level executive support and administrative services.
• Strong organisation skills with the ability to plan and manage your workload, resolves issues as they arise and seek guidance when required.
• Sound judgement, discretion, and integrity including the ability to maintain confidentiality and privacy.
• Attention to detail, with the ability to take responsibility for accurate completion of work.
• Excellent communication and interpersonal skills and the ability to develop good working relationships internally and externally.

What is on offer? 

We are an organisation that leads, supports and provides opportunities for all communities to be involved in sport, while growing elite success and representation, inspiring future generations. To do this well, we focus heavily on our people, our talent and our culture – it’s central to everything we do. You can expect:

• A workplace that is active, flexible, diverse and inclusive, socially responsible and invites new thinking in.
• People programs that embed strong cultural behaviours, encourage resilience and wellbeing, invest in people's growth and develop our leaders and talent.
• Leaders who are visible, connect and recognise our values in action.
• Excellent remuneration package and flexible working options
• Access to a customised ASC L&D calendar for ongoing professional and career development.
• Corporate discount on AIS Shop merchandise.

This is an ongoing role. As an employee based in Canberra, you will also have access to:

• Free onsite parking
• Onsite facilities including café, dining hall, gym, and swimming pool.
• Priority placement for your children to access the award winning, onsite AIS Caretaker’s Cottage Childcare Centre.

If you have any questions about this opportunity, please contact: 
Name: Megan Judd, Executive Officer to the CEO
Phone number: 0476779***
Email address: **********@ausport.gov.au
 
Eligibility 

To be eligible for this position applicants are required to be Australian citizens only and must be able to obtain and maintain an AGSVA Security Clearance. 

As part of the Commonwealth Child Safety Framework the ASC is committed to being a Child Safe Organisation and leading the way in Child Safety across the sports sector. This position requires a Working with Vulnerable/Children People check to obtain employment.

Notes 

• The ASC is committed to protecting children from harm. We require all applicants that will work with children to undergo screening processes prior to appointment.
• Should a merit pool be established for this position, it may be used to fill ongoing or fixed term opportunities as they arise within 18 months from the date advertised.
• The ASC operates under the Australian Sports Commission Act 1989 and is separate to the Public Service Act 1999. The ASC accepts most leave liability and recognition of prior service if you are currently employed at a Commonwealth agency.
• As part of this position, the role occupant may have access to sensitive, and potentially distressing information in the areas of sexual misconduct and child safeguarding.
• If you are experiencing issues or have any questions with the e-recruitment system, please contact the People & Culture Hub via email ******@ausport.gov.au or phone (02) 6214 1***.

 
 
Acknowledgement of Country  

The Australian Sports Commission (ASC) recognises that we work and live on the lands of all First Nations People across Australia.  The ASC acknowledges the Traditional Custodians of the lands where its offices are located, the Ngunnawal people, the Wurundjeri Woi-wurrung people of the Kulin Nation, the people of the Yugambeh Nation and the Gadigal people of the Eora Nation.  The ASC extends this acknowledgment to all the Traditional Custodians of the lands and First Nations Peoples throughout Australia and would like to pay its respects to Elders past, present and emerging.  The ASC recognises the outstanding contribution that Aboriginal and Torres Strait Islander people make to society and sport in Australia and celebrates the power of sport to promote reconciliation and reduce inequality. 

Application and Job Description 

The Job Description can be downloaded from the attachment below. The application form will include these questions:

In 300 words, please outline why you believe you are the best candidate for this role.

ASC Candidate Information Pack Opens in new window

Job Description Opens in new window