Executive Assistant

Victorian Department of Health

To support and enhance the wellbeing of all Victorians.

The Victorian Department of Health develops and delivers policies, programs and services that support and enhance the health and wellbeing of all Victorians.

The department offers diverse and meaningful career opportunities for professionals who want to help people build better lives and achieve their full potential.

About the role: 

Fixed term, 12 months maternity leave cover June 2024 – 23 May 2025 The Executive Assistant is responsible for providing confidential high-level executive and administrative support functions to the Executive Director, Safety and their team, to deliver government priorities and contribute to building a positive culture. The Executive Assistant is a key coordinating link between the Executive Director and the Safety branch and provides a pivotal point of contact for key stakeholders from government, health and private sectors, requiring a high level of professionalism, initiative and collaboration. Reporting to the Executive Director, the Executive Assistant will deliver a range of business support services including administration functions associated with keeping the office running smoothly. This role requires demonstrated attention to detail, teamwork and effective communication skills. About us:  At the Victorian Department of Health we want a future where Victorians are the healthiest people in the world. A Victoria where our children and people thrive, our workplaces are productive and safe, and our communities are more connected.  We see it as our job to support Victorians to stay healthy and safe. And to deliver a world-class healthcare system that ensures every single Victorian can access safe, quality care that leads to better health outcomes for all. 

• 🖥 Office and Team Coordination
  

  Coordinate the smooth and effective day-to-day administrative operations of an office or team

• 🗓 Diary Management
  

  Track, manage, and prioritize the daily movements for business leaders to achieve the organization’s goals effectively

• 📥 Inbox Management
  

  Track, prioritize, and action a leader’s email inbox to increase their overall productivity and efficiency

• 😎 Social skills
  

  Behaves and communicates effectively in different social situations and with a variety of different people

• 👍🏼 Flexibility
  

  Copes with changes and ambiguity in varying circumstances and can adapt behaviour effectively

• 🔍 Attention to detail
  

  Accurately identifies and rectifies discrepancies or errors that exists in information and deliverables