Executive Assistant

7-Eleven

We strive to be the first choice for convenience for our customers – anytime, anywhere.

7-Eleven Stores Pty Ltd, Australia’s first choice in convenience, is a private company owned by the Withers and Barlow family. The company has a license to operate and franchise 7-Eleven stores in Australia from the US based 7-Eleven Inc. The first Australian store was opened in August 1977. Today 7-Eleven operates more than 700 stores in Queensland, New South Wales, Victoria, the Australian Capital Territory, and Western Australia.

The role As the Executive Assistant, you will be the backbone of the legal team, primarily managing the diary, emails, and appointments of the General Counsel. The Executive Assistant will work as part of a dynamic team of seven in house lawyers and one Paralegal.  The Legal team uses a business partnering approach to support the business to implement strategic and commercial initiatives whilst minimising legal risk.   Key Responsibilities:

• Manage the General Counsel’s diary, emails, and appointments with precision, ensuring optimal organisation and time management
• Serve as a primary communication point, ensuring clear and effective interaction between executives and internal stakeholders
• Foster strong relationships with stakeholders through exceptional interpersonal skills and meticulous attention to detail
• Assisting in the preparation and facilitation of internal and external meetings, including agenda preparation and minute-taking
• Co-Administrator & user of the Plexus Gateway document management system
• Legal vendor and invoice management   About you:
• Demonstrated experience in supporting C-suite executives or a senior executive team in a legal environment
• Excellent organisational, decision-making, and problem-solving skills.
• Detail orientated
• Ability to operate effectively amidst ambiguity and manage changing priorities
• A growth mindset with a proactive approach to workplace challenges

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  Office and Team Coordination

  Coordinate the smooth and effective day-to-day administrative operations of an office or team

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  Diary Management

  Track, manage, and prioritize the daily movements for business leaders to achieve the organization’s goals effectively

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  Inbox Management

  Track, prioritize, and action a leader’s email inbox to increase their overall productivity and efficiency

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  Social skills

  Behaves and communicates effectively in different social situations and with a variety of different people

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  Flexibility

  Copes with changes and ambiguity in varying circumstances and can adapt behaviour effectively

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  Attention to detail

  Accurately identifies and rectifies discrepancies or errors that exists in information and deliverables