Executive Assistant

· EA to General Manager & DON

· Situated in Parkville Precinct, close to public Transport

· Full time role - Monday to Friday

We are seeking to appoint an enthusiastic and experienced Executive Secretary to provide flexible and effective administrative support to our busy team.

This role will suit someone who will enjoy a challenging role supporting the General Manager and Director of Nursing at Melbourne Private Hospital.

About us
Melbourne Private Hospital is a 122 bed private hospital co-located with the Royal Melbourne Hospital. We offer tertiary referral services in the centre of Parkville. Melbourne Private Hospital offers a friendly and supportive staff environment with a strong commitment to the provision of excellence in the delivery of care to our customers.

As an Executive Assistant your responsibilities will include:

• Assist Melbourne Private Hospital's General Manager (GM) and Director of Nursing (DON) with all business matters.
• Manage the GM's and DON's mailbox by reviewing all emails, flagging any requiring urgent attention, and responding where possible on behalf of the GM.
• Manage incoming calls to the GM's and DON's office by screening, delegating and responding to calls and acting on behalf of the GM and DON
• Coordinate extensive diary management for the GM, ensuring daily commitments are appropriately prioritised and meet the priorities of the business imperatives.
• Establish and maintain effective working relationships with senior managers across Healthscope, Visiting Medical Officers (VMOs), employees and external stakeholders, liaising with and resolving issues without escalation to the GM.
• Manage the Executive Receptionist and Credentialing Officer positions.
• Oversee the management of the accreditation process for our VMOs and Allied Health Practitioners (AHPs).
• Manage rostering and leave requirements for the Executive, Marketing and Finance teams.
• Manage complex domestic travel arrangements, including flights, accommodation and car hire.
• Successfully organise meetings and workshops, and strategy days.
• Manage extensive commercial card and general expenditure for the GM.
• Maintain management of documentation, records and office systems for ease of access of information used by the Executive Team.
• Cultivating a hospitable and friendly environment for all patients
• Work as an active team member to support all work tasks

Essential Criteria:

• Authority to Work in Australia
• Minimum of 1-year administration experience in a similar role
• Experience in a hospital environment (desirable)
• Good communication and customer service skills
• Working with Children check
• Commitment to service excellence
• Ability to prioritise and organise work, with minimal supervision
• Ability to work in a fast paced environment
• High level attention to detail

Why Healthscope?

When you join Healthscope, you become part of our Community of Care.

Our people are at the heart of our organisation - no matter the role, every day our people make a difference to the lives of our patients and their families. We work together to create positive, memorable experiences, alongside our quality care, in every moment of every day.

As the only national private hospital operator and healthcare provider in Australia, our 42 sites are supported by our central Support Office, enabling them to provide an exceptional experience for the communities we care for. Healthscope opens the door to endless opportunities for our people, giving them the flexibility to work across one or multiple hospitals across our network.

We encourage the pursuit of continuous professional development and education and support our people to grow and flourish securely.

We pride ourselves on working with talented, passionate and caring people to ensure our patients receive the highest quality care and experience during their stay with us.

While our hospital network is vast, Healthscope is a family. We support each other, we share learnings, celebrate successes and face challenges together.

Applications close: 24th April 2024

To Apply: Please click on the 'Apply' button to be taken to our online application form. For any questions, please reach out to ***********@hjealthscope.com.au

More Information: Our commitment to quality and safety for our patients, staff and visitors is our highest priority. Applicants will be required to provide a current National Police check, WWCC (where applicable) and Evidence of right to work in Australia prior to appointment. Staff in patient contact roles will be required to provide proof of immunity to specified infectious diseases as a Category A Healthcare worker.