AddressIt’s never been a more exciting time to join Vistra.
At Vistra our purpose is progress. We believe that our clients have the power to change the world and to do great things for global progress, and we exist to remove the friction that comes from the complexity of global business – to help our clients achieve progress without friction.
But progress only happens when people come together and take action. And we’re absolutely committed to building a culture where our people can do just that.
We have an exciting opportunity for you to join our team as Business Manager/ EA. Reporting to the Regional Managing Director – JASK, this full-time and permanent hybrid position can be based either in Vistra Melbourne or the North Sydney office, and offers regional coverage, allowing you to make a significant impact to Vistra’s growth.
Our hybrid arrangement is WFH 3 days per week.
Key responsibilities:
- Deliver project management support, including management of timelines and coordination of project tasks and activities; NPS project coordination with the Operations team.
- Support the Service Delivery Heads in project preparation & execution.
- Lead the Operations admin team in Australia, oversee Commercial Admin support and act as the escalation point for Facilities.
- Provide essential administration and coordination support to business leaders, ensuring the smooth execution of day-to-day operations and project initiatives.
- Assist teams and Regional Managing Director in project managing various initiatives in the country, including project managing office moves nationally (Sydney and Melbourne)
- Manage the compliance remediation requirements (such as maintaining & tracking insurance of Australia) whilst leading the BCP programme with Compliance and IT leads.
- Oversee RMD diary, including a high volume of internal and external meetings.
- Provide all other administration support to Country MD by attending various meetings, coordinating agendas, taking notes and ensuring follow-up actions for regional/country attendances are tracked and delivered.
- Coordinate domestic and international travel and prepare itineraries for transport, and accommodation, and organise events as required.
- Act as a gatekeeper, screening emails and handling inquiries promptly and efficiently, and proactively ensuring Executives are updated and are attending the right sessions.
- Develop presentations, reports, and business proposals with a key eye for detail and professionalism as required; and provide backup for commercial support.
Key requirements
- University graduates preferably with a business, or related degree.
- Minimum of 5 years of relevant experience in executive support gained through working in financial services, legal or professional firms within multinational companies.
- Proven track record in managing and executing executive support activities in a complex and geographically dispersed organization.
- Strong project management and organisational skills; ability to manage multiple priorities, projects, and deadlines.
- Effective relationship-building skills with the ability to communicate and work with all stakeholders both internal and external.
- High proficiency in working with systems and software, such as MS Office suite of products and project management tools.
Company Benefits:
In our Australia offices, we believe in putting our employees’ well-being first! We offer a flexible hybrid working arrangement, a Dress for your Day policy, monthly social activities, and birthday leave.
As advocates of continuous learning and professional development, we provide an internal mentorship program and additionally have an internal school of more than 500 courses accessible to our employees 24/7.
If you are excited about working with us, we encourage you to apply or have a confidential chat with one of our Talent Acquisition team members. Our goal is to make this a great place to work where all our people can thrive. We hope you join us on this exciting journey!
