Executive Assistant

Location: Melbourne

Contract Type: Permanent

MinterEllison is one of Australia’s largest law firms, with nearly 200 years of business history. We're known for our legal and consulting expertise - and for our inclusive and authentic character.

Our purpose is to create sustainable value with our clients, people and communities. That means we have a proud history of providing excellence to clients, nurturing our people and giving back to the communities in which we live and work.

We value excellence, curiosity and collaboration. Clients rely on us for our responsive, commercial approach. Our clients include government departments and agencies, private and publicly listed companies, and small and large businesses in Australia and overseas.

As a highly valued employee we will also provide you with a wide range of benefits. To view our benefits, please copy this link into your browser https://www.minterellison.com/-/media/Minter-Ellison/Files/Careers/Employee-Benefits-Brochure-2023.ashx

Our Projects Infrastructure and Construction Team

The Projects Infrastructure and Construction practice group is part of the Infrastructure Construction and Property Line of Business. Our construction team provides end-to-end legal support on infrastructure projects – from project structuring and advice on procurement options, financing, tender strategy, contract documentation, and negotiation, through to contract administration, maintenance issues, and dispute resolution. We have assisted governments, consortia, financiers and subcontractors across the full spectrum of project delivery. Our construction and infrastructure team has built a market-leading reputation as key advisers on domestic and international major projects and transactions across a wide range of industry sectors.

Your role

An exciting opportunity exists for a Legal Executive Assistant to join our Melbourne, Projects, Infrastructure and Construction team. This is a permanent full-time position. This role is providing high quality administrative support to enable this busy team to deliver market leading legal and consulting services.

As a key addition to this team, some of your responsibilities will include:

• Proactive diary and email management
• Document production and amendments
• Liaising with clients and stakeholders to foster relationships, and maintaining client databases and key contact information
• Monthly client billing and client/matter reporting
• Assist with general financial hygiene including timesheet entries/modification, debt collections, voucher requests, client monies, client reporting
• Arrange general and trust account receipting and disbursing of funds
• File management, including matter opening and closing & electronic and physical filing
• Travel arrangements and meeting coordination
• Reconciling corporate expenses
• Other general administrative tasks and ad hoc duties as required

What you need

To be successful in this role, you will have experience in a Legal Executive Assistant role. You will also possess the following attributes:

• Excellent prioritisation and organisational skills
• High level of accuracy and attention to detail
• The ability to work independently and to communicate with clarity and confidence at all levels
• Strong understanding of MS Office applications, including Word, Excel, PowerPoint, Teams and other software
• A demonstrated commitment to high internal/external service standards
• A proactive approach and high levels of initiative

Why MinterEllison

We offer flexible working options to encourage balance, wellbeing and support for sustainable ways of working and a range of social, financial and health benefits, including free gym membership - all with no minimum tenure.

We encourage applications from people of all ages, abilities, cultural backgrounds, genders (including trans or gender diverse), LGBTQ+ people and those with carer responsibilities. We particularly encourage Aboriginal and Torres Strait Islander people to apply.

How to apply

We prefer to connect with people directly, so please submit your CV by clicking on the 'Apply' button. We encourage all applications, including if you do not meet the criteria listed for the role. Your application will also enable us to consider you for other opportunities that may be available at MinterEllison.

If you would like further information, require any adjustments throughout the recruitment process or for a confidential discussion, please contact Miriam.Harner@minterellison.com.

Melbourne, AU