AddressTrotec Laser is a leading manufacturer of high-quality laser systems catering to a wide range of industries including medical, education, automotive, aerospace, and research institutions. Our cutting-edge technology and commitment to innovation have established us as pioneers in the laser industry, with a global presence and a reputation for excellence.
Position Overview:
We are seeking an experienced and highly organized Executive Assistant to provide comprehensive support to the Trotec Laser ANZ Managing Director. The ideal candidate will be proactive, detail-oriented, and possess excellent communication and organizational skills. This role offers an exciting opportunity to work closely with senior leadership in a dynamic and fast-paced environment.
The role will be part-time three days per week, with the opportunity to work hours over five days per week (for example school hours).
Responsibilities:
- Administrative Support: Manage the Managing Director's calendar, schedule meetings, coordinate travel arrangements, and handle expense reports.
- Communication: Serve as the primary point of contact for internal and external stakeholders, screening and prioritizing incoming communications.
- Documentation: Prepare and edit correspondence, presentations, and reports on behalf of the Managing Director.
- Meeting Coordination: Organize and facilitate meetings, including preparing agendas, taking minutes, and following up on action items.
- Project Management: Assist in coordinating special projects and initiatives, ensuring deadlines are met and objectives are achieved.
- Information Management: Maintain confidential files and records, ensuring accuracy and accessibility.
- Relationship Management: Build and maintain effective relationships with key stakeholders, both internally and externally.
- Ad Hoc Support: Provide additional support to the Managing Director and other members of the leadership team as needed.
Qualifications:
- Proven experience as an Executive Assistant or similar role, supporting senior executives.
- Bachelor's degree in Business Administration, Communications, or a related field desirable but not essential
- Exceptional organizational and time management skills, with the ability to multitask and prioritize effectively.
- Strong attention to detail and accuracy in all work.
- Excellent written and verbal communication skills.
- Proficiency in Microsoft Office Suite and other relevant software applications.
- Discretion and confidentiality in handling sensitive information.
- Ability to thrive in a fast-paced, high-pressure environment.
Role Requirements:
- Part time - 3 days per week or hours spread across 5 days per week.
- Salary commensurate with experience
How to Apply: If you are a motivated and proactive individual with a passion for supporting senior executives in a dynamic environment, please submit your resume and cover letter via Seek. In your cover letter, please highlight your relevant experience and why you are interested in joining Trotec Laser.
Deadline for Applications: Wednesday 22 May 2024
Trotec Laser is an equal opportunity employer and values diversity in the workplace. We encourage all qualified individuals to apply. Interviews will be conducted throughout the application period.
