Executive Assistant

We’re Civica and we make software that helps deliver critical services for citizens all around the World. From local government to central (federal) government, to education, to health and care, over 5000 public bodies across the globe use our software to help provide critical services to over 100 million citizens.
Our aspiration is to be a GovTech champion everywhere we work across the globe supporting the needs of citizens and those that service them every day. Building on 21 years of continuous growth and success, we’re at a pivotal point on our journey to realise that aspiration.
As a company, we’re passionate about what we do and the citizens we help to serve. If you too would like to champion the use of technology in public services, to improve outcomes for citizens and public sectors organisations, then Civica is the right place for you. We will help you unlock the best version of yourself, achieve growth in your career whilst making a real difference to people and communities.
Requirements
About the Role
The Executive Assistant will play a pivotal role in providing proactive and forward-thinking administrative support to the Executive Director and Australian Leadership Team.
Key Responsibilities

• Calendar Management: Coordinate and manage Executive Director’s calendar, optimising schedules and prioritising meetings for strategic activities.
• Meeting Support & Logistics: Schedule and manage meeting invitations, take minutes during meeting ensuring the tracking and sharing detailed action items promptly. With high priority actions, take reasonable steps to follow up and drive completion with APAC Leadership Team
• Key Communications Management: Write and manage key communications within the business, ensuring clarity, consistency, and alignment with organisational objectives
• Event Logistics and Catering: Manage event logistics and catering arrangements, drive supporting communication, ensuring seamless execution and positive attendee experience.
• Document Preparation & Administration Support
• Travel Arrangements & Expense Management

Ideally you will have

• Demonstrated experience working as an Executive Assistant in a corporate organisation.
• A solutions mindset, with the capability to anticipate needs, take initiative, respond promptly in a fast paced, dynamic business environment
• Ability to maintain utmost confidentiality and handle sensitive information with discretion.
• Demonstrates curiosity, a collaborative approach and effective decision making.
• Exceptional organisational and time management skills with the ability to effectively prioritise.

Benefits
Why you'll love working with us.
We know that when our people are happy, they will work better and have greater work satisfaction. Here's what you can expect:
We're all different - and we love this about us.
We provide an inclusive, safe, and welcoming environment to all Civicans, new and old Focus on learning- there are heaps of opportunities to enable you to grow and be your best.
Giving culture - we encourage you to "give back" with benefits such as our Days of Difference leave where you can volunteer for a charity of your choice.
Flexible Work - Flexible work – we have the technology and tools to support you to work from home and come into our offices now and then to catch up and socialise with colleagues.
Apply for this job - Become part of something special Do you see yourself in this role? If so, then we would love to hear from you.
We are an equal opportunity employer. We do not discriminate based on race, religion, colour, national origin, gender, sexual orientation, age, marital status, veteran status, or disability status. In fact, we strongly believe that diversity of experience contributes to a broader collective perspective that will consistently lead to a better company and better outcomes. We are working hard to increase the diversity of our team wherever we can, and we actively encourage everyone to consider becoming a part of it. We are especially keen to receive applications from Aboriginal and Torres Strait Islander peoples of Australia.