Executive Assistant

The Agency:

Talent Run is pleased to be working with an independent creative and PR agency based in South Melbourne. We are searching for an Executive Assistant to the CEO.

The Role:

• Inner city Melbourne 
• Full time. 3-4 days in the office.
• Reporting to the CEO
• $85,000-$95,000 inc superannuation

Responsibilities include: 

Executive Support

Act as the CEO's running mate. Work with the CEO and key senior execs to be more efficient and to execute business priorities including:

• Management meetings: Setting the agenda, taking minutes, actions and follow-up
• Comms: Help with the distribution of internal and external information
• Marketing support: Client events, marketing initiatives. (This would not include running social channels or agency PR)
• Pipeline development: Assist in setting up meetings for the CEO, managing the client/prospects database, and developing first drafts of credentials and new business presentations 
• Brand/event initiatives: Our Good Chats series, Lunch & Learns etc
• Diary management
• Inbox: Be a second pair of eyes on the CEO’s inbox.
• Special Projects: many and varied

Agency Support

• Liaising with clients and suppliers in a professional manner
• Creation and maintenance of all internal office templates
• Purchasing and maintenance of inventory; office and kitchen/food supplies
• Maintenance of the smooth running of the office environment
• Scheduling executive travel 
• Managing interns and an internship program
• Contributing to the onboarding of new staff 
• Supporting the leadership team with team events (offsites), rewards and gifts
• Supporting the leadership team with staff culture initiatives 

You’ll have…

• 5+ years experience working as an Executive Assistant 
• Excellent organisational and project management skills
• Excellent written and verbal communication skills 
• High attention to detail
• Ability to solve problems and be resourceful
• Good PPT and Excel skills 
• A good sense of humour
• An appetite to hustle with the CEO and get s&%t done.
   

You’ll love…

• A friendly, no-ego culture
• An understanding that you have a life outside of work
• An agency culture where the values are lived and breathed
• Birthday leave
• Hybrid working 

To apply for the above role, click the APPLY button today. If you have any questions, please contact Amy Lee, ***@talentrun.com.au or 0411 732 ***.

Note:

To be eligible to apply, you must have Australian working rights. Successful candidates will be contacted shortly. If you do not meet the above criteria, Talent Run will keep your details on file for future opportunities.

We are committed to improving diversity, equity and inclusion in our industry. We encourage applications for this role from all backgrounds and communities and offer equal opportunities to all candidates regardless of race, religion, gender, sexuality, disability and age. Should you require any reasonable adjustments at any point in the recruitment process we are very happy to discuss and work with you to accommodate these.