Executive Assistant

Mamamia is on the lookout for an experienced Executive Assistant to join our team.

But first, here's a bit about us.

Mamamia is Australia's largest women's company.

Our core purpose is to make the world a better place for women and girls. That's what guides everything we do. And, uh, we do a lot. Mamamia reaches seven million women each month across our written, video, audio, and social platforms and we have the largest women's podcast network in the world.

What we're looking for:

We are currently seeking an Executive Assistant to take on a pivotal role, providing seamless support to our two Co-Founders while actively contributing to the management of our dynamic Australian media company's overall employee experience.

Reporting directly to the Chief of Staff, you will be instrumental in maintaining a high level of efficiency and coordination across our offices (Sydney & Melbourne). This role is based in our Sydney office and requires a full-time, in-office presence. Here's some of the stuff you can expect to be doing if you join us:

• Providing comprehensive executive support to both Co-Founders, managing personal and business requirements with the utmost confidentiality and professionalism.
• Coordinate complex and dynamic calendars, meetings, and travel arrangements.
• Providing project support to the Chief of Staff
• Prepare and organise documents, presentations, and other materials as needed.
• Provide support for company All Hands, meetings, offsites and training days
• Coordinate relationships for charity activities for Rize up and others as required
• Collaborate with relevant stakeholders to implement and improve office policies and procedures.
• Act as a central point of contact for internal and external stakeholders.
• Execute and coordinate employee engagement activities, including but not limited to staff events, celebrations and milestones; birthdays, baby showers, anniversaries, end of year party

Now, a bit about you:

• Previous experience as an Executive / Personal Assistant, preferably supporting C-level executives.
• Possession of a valid driver's licence and own car for occasional business-related needs.
• Strong organisational and multitasking abilities with excellent verbal and written communication skills.
• Proficient in office software and applications (e.g., MS Office Suite, Google Suite).
• Familiarity with contract management and vendor coordination.
• Ability to handle sensitive and confidential information with integrity.
• Strong attention to detail and problem-solving skills.
• Ability to work independently and prioritise tasks effectively.
• Professional and friendly demeanour, with excellent interpersonal skills.
• Commitment to working full-time hours in the Sydney office.

Life at Mamamia.

We're fast-paced and innovative, with a collaborative culture when it comes to industry-leading strategies and ideas.

Mamamia feels small enough that you can create real and tangible change, but has the structure to support your ideas with experienced, industry-leading teams, and deliver them to an audience of millions of women every month. We have a startup spirit within a scaled-up business structure.

On top of all that, Mamamia also offers:

• Learning & development tailored to your career goals
• A day off for your birthday
• Tiered reward and recognition leave, rewarding you for your longevity with additional days off
• Paid parental leave
• Paid volunteer leave to get involved with our charity partners

One more thing!

Mamamia is an equal opportunity employer, all applicants will be considered regardless of your race, sexuality, religion, colour, gender identity, or parental status. We strongly encourage Aboriginal and Torres Strait Islander people to apply. If you require any assistance, including a workplace adjustment to participate in the recruitment process please reach out to **@mamamia.com.au.