Executive Assistant

About BHPAt BHP we support our people to grow, learn, develop their skills and reach their potential. With a global portfolio of operations, we offer a diverse and inclusive environment with extraordinary career opportunities. Our strategy is to focus on creating a safe work environment where our employees feel strongly connected to our values and objectives, and where the capability of our people is key to our success.Come and be a part of this success.About the Role

• This vacancy will accept applications until 11:59pm AEST on 4th April 2024.
• The role can be based in Melbourne, Brisbane, Perth or Adelaide

In this role, you will partner with the Group Corporate Affairs and Communications Officer to ensure the effective management of this office. In addition, this role supports the delivery and embedment of the broader Corporate Affairs and Communications strategy by providing analytical, process and logistics support across the team. This role will also provide support and guidance as a business partner to the Global Corporate Affairs and Communications Leadership Team on administrative matters across the function.Your responsibilities will include:

• Provide daily high-level support with logistics, email and diary management for the Group Officer, including the coordination and preparation of meetings, along with travel and site visits.
• Develop a forward schedule for the Group Officer in respect to time in field, employee engagement, leadership routines and external engagements.
• Planning and coordination of the regional Leadership Team, including meetings, preparation of materials and minute taking.
• Manage supply and procurement processes for the team, including raising purchase orders, developing contracts and vendor management.
• Manage submissions, endorsements and approvals in the Group Officer.
• Provide advice and guidance in relation to administrative processes across Global Corporate Affairs and Communications.
• Monitor and analyse budget performance for all cost centres owned by the Group Officer.
• Collation and contribution to the writing of routine and ad hoc reports.
• Assist and support with developing improved procedures and processes across Global Corporate Affairs and Communications.
• Provide support for specific projects requiring Corporate Affairs expertise.
• Maintain up to date working knowledge of all BHP technology, compliance, training and people systems as they may apply to the broader team.

About YouYou will be a highly motivated senior administrative professional with significant experience in supporting a Senior Executive of a large multinational organisation. You will have the natural ability to work autonomously, collaboratively and effectively within a large team, build business rapport, trust and relationships, and act as a positive contributor. You will also be confident working with senior stakeholders across multiple teams, maintaining confidentiality and integrity. Additionally, you will understand and be able to achieve results in environments relating to political, social, and corporate settings.In addition to the above, we are seeking specific attributes such as:

• Proven experience working with teams and leaders in remote environments, with the ability to troubleshoot issues via virtual technology.
• Proven ability to work with conflicting priorities and time critical deadlines.
• Demonstrated experience of managing large volumes of electronic material.
• Strong experience in project management and event planning logistics, including well developed strategic, conceptual, analytical and investigative skills.
• Effective verbal and written communication skills.
• Proven ability to build and maintain relationships with internal and external stakeholders.
• Positive and driven culture, with the experience and ability to maintain and uphold the integrity and values of External Affairs, Global Corporate Affairs and communications, and BHP more broadly.
• Adaptable to and embraces change; can pivot workload and priorities; and can work with ambiguity.
• Indicates a willingness to take responsibility and initiate and lead outcomes.

About Our ProcessAt BHP, we are committed to employing individuals who align with the BHP Charter Values and meet the requirements of the role. As part of the recruitment process, there are a number of checks which may be conducted to demonstrate applicants suitability for a role including police / criminal background checks, medical, drug and alcohol testing, due diligence checks, right to work checks, and/or reference checks.If you are already employed directly by BHP, please log in using your BHP email address or apply via our internal jobs portal.Supporting a Diverse WorkforceThe size, stability and magnitude of our business not only provides significant opportunity for professional development, but also attractive salary packages with performance-based bonuses and a best-in-class employee share program. We know there are many aspects of our employees' lives that are important, and work is only one of these, so we offer benefits to enable your work to fit with your life. These benefits include flexible working options, a generous paid parental leave policy, other extended leave entitlements and parent rooms.At BHP, we know that we are strengthened by diversity. We are an Equal Opportunity employer that is committed to making BHP a safe and inclusive workplace where everyone can thrive and be at their best every day. We are focused on creating a workforce that's more diverse and represents the communities where we work and live. providing a work environment in which everyone is included, treated fairly and with respect. We are an Equal Opportunity employer and recognise that true diversity includes gender, age, race, disability status, sexual orientation, religion, neurodiversity, education levels, and many more aspects of your identity.BHP is committed to providing a recruitment process that is fair, equitable and accessible for all. If you have a disability, we know that it may be helpful for us to adjust our process to make it equitable for your individual situation. If you would like to reach out to someone about your situation and our recruitment process, please email us at inclusion@bhp.com.