Executive Assistant

About the Employer

The End Game® are all about unlocking value for founder led, medium size businesses. Our founder, Adrian Nisbet, is a well-regarded CEO, founder, and board member of many decades with extensive experience that includes turnarounds, acquisitions, divestments, private equity and the ASX listed environment. Adrian, who is also a commercially trained pilot, is the metaphorical and literal wingman for founders that are navigating turbulent times or capitalising on opportunities. The End Game® is very different to traditional advisory or consulting firms in that the team are accountable for results, roll up their sleeves to help increase value and truly have the best interests of the client in mind.

About the position

You are a dynamic individual with exceptional organisation skills and a talent for holding yourself and others accountable for delivering results. The role offers a unique opportunity to work closely with key decision-makers that have a real sense of purpose, and to have a significant impact on the performance of founder led, medium sized organisations. You will feel pride working in an enthusiastic and passionate environment and will help drive results for a range of clients through planning, communication, attention to detail and handling confidentiality with the utmost professionalism. If you thrive in a fast-paced environment, possess strong communication skills, and have a knack for streamlining operations, we invite you to apply and be a crucial part of our success story.

Position Responsibilities

• Providing quality and timely administrative support to the CEO.
• Act as the primary point of contact between the CEO, clients, subcontractors, and internal team members, demonstrating professionalism and exceptional communications skills.
• Run a process of accountability and communication for team members and sub-contractors to delivery timeframes. Allocating, tracking and managing tasks within set timeframes.
• Manage the CEO calendars, email, appointments, and travel arrangements ensuring optimal time management.
• Conduct research, gather data and compile reports as required by the CEO.
• Managing agendas, minutes and actions registers ensuring task tracking, completion, and reporting.
• Researching and managing a range of projects to deliver within agreed timeframes.
• Provide financial management support with invoicing, bills, reporting, and reconciling.
• Maintain systems such as CRM and database systems and ensure integrity of data.
• Prepare and distribute presentations (including powerpoint), reports, and other correspondence on behalf of the CEO.  
• Maintain relationships, identify opportunities, and organise meetings as required.
• Prepare call and meeting briefings in order to summarise and prepare the CEO.
• Prepare meeting agendas, minutes, and action items.
• Approach current and potential client contacts and arrange meetings for the CEO or sales staff.
• Convert written & verbal notes into file notes and maintain contact database with relevant notes.
• Handle confidential information with discretion and maintain a high level of professionalism and integrity.
• Communicate regularly with clients, team members and subcontractors to seek feedback and suggest improvements.
• Streamline administrative processes, implement systems for efficiency and suggest improvements as required.
• Collaborate with other team members to ensure seamless operations across the organisation and clients.
• Manage any reasonable additional ad-hoc duties as requested.

Qualities

• Exceptional relationship and communication skills including negotiation and consultation.
• High level writing, editing, and proofing.
• Discretion and maintaining confidentiality must be at your core.
• Organisational skills at highly developed level and self-accountable.
• Ability to develop relationships at all levels of organisation seniority.
• Strength in planning, time management and prioritising.
• Commitment to accuracy and attention to detail.
• Ability to take strategic input from CEO and convert into diagrams, plans and actions. 
• Positive and enthusiastic even through periods of high workload and stress.

Benefits

• Work in a passionate, enthusiastic, and driven environment
• Flexible working arrangements (office based with flexibility for work from home at times)
• Work with a variety of clients at different stages of business growth.
• Be part of a growing team with a strong sense of purpose.
• Generous remuneration package for the right candidate.

Skills and Experience

• Demonstrated experience working in similar role with c-suite executives or entrepreneurs.
• Bachelor’s degree in business administration or an equivalent, relevant qualification.
• Proficient in Microsoft Office Suite (Word, Excel, PowerPoint) with advanced skills in formatting, data analysis, and report preparation.

How to Apply

• Provide a covering letter and current resume.
• Answer the following questions in your cover letter: -
  • What is your special talent?
  • How do you think differently to others?
  • What motivates you?