AddressPersonnel Area: Brisbane Infrastructure
Branch: Divisional Manager’s Office
Salary Range: Band 5 - $91,900 to $104,172 + superannuation
Work type: Temporary full-time (Parental leave position)
Duration: Up to September 2025
Our Business
Brisbane Infrastructure (BI) brings together Council's asset management, infrastructure planning, design, project management, construction, services, maintenance and transport operations activities. BI is made up of four key areas: Asset Management, City Projects Office, City Standards and Transport Planning and Operations.
The Role
As Executive Assistant, you will play an essential role supporting the Divisional Manager (DM) and the Divisional Manager's Office (DMO) to lead BI, ensuring the successful development and delivery of Council’s Infrastructure agenda. The BI DMO is a fast-paced, dynamic work environment – it may be a small team, but they achieve big things working closely together to achieve the best possible outcomes – and have fun along the way!
The successful candidate will be required to:
- coordinate diary appointments and support meetings for the Divisional Manager
- manage divisional correspondence through CMX and liaise with Lord Mayor's Administration Office, CEO’s Office, and branches across Council as the Divisional Correspondence Officer
- manage the Divisional Manager's engagement strategies including but not limited to the DM blog, leadership forums, new starter meetings and site visits
- provide leadership, guidance and support to administrative officers and teams within BI
- maintain confidentiality and handle all information with due care and diligence
- ensure documentation that is managed by the Divisional Manager's Office is quality checked, tracked and recorded in-line with procedures
- demonstrate and promote behaviours that are consistent with Zero Harm and the BI Culture Plan.
The successful candidate will possess the following attributes:
- demonstrated ability to work harmoniously within a small team
- highly developed written and oral communication skills with ability to prepare and produce correspondence and documentation to a high standard (including letters, briefing notes, memoranda, minutes, submissions, reports and presentations
- strong customer service skills including professionalism, active listening, sound negotiation skills, and the ability to maintain confidentiality
- demonstrated ability to operate autonomously and proactively in a demanding and challenging work environment, particularly with organising work tasks to support senior executives
- high proficiency with MS Office applications (Word, PowerPoint, Outlook), Records Manager, and ability to learn other business systems as necessary.
Benefits of working for Council: CLICK HERE
How to apply: Click on the 'I’m interested' button to complete your online application. Please upload your tailored resume and covering letter (of no more than one page) demonstrating your suitability to the position.
*Eligibility for INTERNAL ONLY roles includes external applicants who identify as Aboriginal and/or Torres Strait Islander and/or as a person living with a disability. Applicants from these groups are required to complete the diversity and inclusion questions on the application form to enable Council to determine eligibility.
This role may require a Criminal History Check.
For more information: Please contact David Ngo (Talent Partner) on 3178 8886 or *********@brisbane.qld.gov.au
People from diverse backgrounds, including those living with a disability and/or Aboriginal and Torres Strait Islander peoples, who may have questions about the recruitment process or working at Council, are encouraged to reach out to the contact above, who can connect you with a member of Council’s Diversity and Inclusion team.
Application Closing Date: Sunday 30th June 2024 at 11:55pm AEST
Brisbane City Council is a multi-award winning accessible and inclusive workplace where our people represent the diverse communities we serve, are supported, and can feel safe. Council has been awarded Employer of the Year at the National Disability Awards and has been recognised multiple times with ‘Gold Employer’ status from the Australian Workplace Equality Index for LGBTI inclusion.
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