Executive Assistant

We are seeking a highly organised and detail-oriented Executive Assistant to provide administrative support to our Product Manager. The ideal candidate will be able to manage multiple tasks and priorities, maintain confidentiality, and communicate effectively with all levels of the organisation. You will also need high attention to detail, initiative, excellent communication and love digital systemising and working with a team to achieve outcomes.

With our main office and warehouse located in Yarrawonga, and our Product Manager largely based in Albury, this hybrid full-time role will be a work from home position in the Albury/Wodonga region and will involve weekly travel to Yarrawonga when required.

About Us

At TPP OT Services, we provide high-quality community paediatric Occupational Therapy, Speech Pathology, Behaviour Support and AHA services to clients of all ages and abilities within the NDIS sector. TPP OT Services has expanded into 3 diverse business' - The Play Projects (our clinic), Therapy at home (our comprehensive at home therapy kits sent out nationwide) and The Play Way (E-commerce store selling products and providing bite sized education to parents). Our main aim is to help parents raise happy, healthy and confident kids!

With the rapid growth of our business, we are now seeking an Executive Assistant that can work alongside our talented team.

Check out our websites for more information on what we’re about:

https://theplayprojects.com/

https://therapyathome.com.au

https://theplayway.com/

About the role - Responsibilities:

• Manage the Product Manager's calendars, including scheduling meetings and appointments
• Prepare and edit correspondence, reports, and presentations
• General movement of development samples and marketing/promotional samples (purchasing, collating, sending, receiving), including movement between Yarrawonga and Albury as needed
• Assist in communicating and collating feedback on product to the product team (product development inclusive of lab dip approvals, pre production approvals, quality, look and feel feedback, FOB cost approvals)
• Assist in coordinating communication of key timings of product movements (samples, stock due date, dates impacting launch) to the wider TPP team
• Attend meetings and follow up with documentation, communication and tasks arising from the meeting
• Make efficiency gains in systemising workflows within the Product and Warehouse Teams
• Manage and prioritise incoming emails, tasks and other requests
• Manage Asana inboxes
• Maintain confidential files and records
• Provide general administrative support as needed
• Liaise across departments to gather and report on critical information
• Organise and systemise tasks and processes for continued growth and development across our teams

Why choose TPP OT Services?

TPP is not your average workplace! We have designed an amazing work environment and culture that we work hard on maintaining every day. We look for the best people that will fit our values and find enjoyment in what they do which means we have a cohesive and excellent team. Along with this - TPP will offer you the following opportunities:

• 9 day fortnight/RDO options for full time staff
• A comprehensive PD budget that focuses on Professional and Personal development
• Excellent work life balance
• Regular staff rewards such as team building, donating to charities, wellbeing activities, birthdays and social events.
• Access to professional counselling services with a registered psychologist
• We are a collaborative and innovative team that likes to have fun whilst we work.
• Remuneration negotiated on skills and experience

You need:

• 3+ years of experience as an Executive Assistant or similar role
• To be located within Australia with VISA rights
• Have excellent organisational and time management skills
• Have strong written and verbal communication skills
• The ability to work independently and as part of a team
• Have strong attention to detail and accuracy
• To enjoy digital systemising and organising

How to apply

If you’re ready to work in a fast paced multi faceted business - apply now.

Applications will be assessed as they are submitted.

We welcome all people to join our team, including people from Aboriginal and Torres Strait Islander communities, living with disability, all gender identities, LGBTQIA+, people of any socioeconomic status, of any age, race, national origin or ethnicity. We believe each person’s uniqueness makes us even better at the work we do.