Executive Assistant Corporate Services

Executive Assistant Corporate Services 

• Provide exceptional executive administrational support to the Director Corporate Services
• Permanent full-time, Werribee based
• Salary from $98,346.36 plus super and fortnightly RDO

We are Wyndham, one of Australia’s fastest growing and most diverse cities.

Our people are hard at work designing the precincts, building the infrastructure, developing the policies and delivering the programs that will ensure the City is prepared to welcome over 200,000 new residents by 2040.

Shape new possibilities. Be part of something more.

A bit about the role

As the Executive Assistant to the Director Corporate Services, you will play a crucial role within the Corporate Services Directorate. Your significant experience supporting executive staff will mean you will confidently and with minimum supervision help to run a productive and responsive Directorate.

You will manage the day-to-day business administration of the Corporate Services office, responsible for calendar management, incoming and outgoing correspondence, along with project/event management of strategic initiatives including leadership events, planning days and special projects. 

You will be familiar with keeping high quality records and effective with following up key items with staff across Council regularly, along with establishing and maintaining systems and processes to maximise the effectiveness and efficiency of the Corporate Services office. 

What you’ll deliver

• Manage and maintain calendar appointments and scheduling meetings
• Prepare and review meeting agendas, following up action items and preparing required materials
• Manage all incoming correspondence, providing updates and upkeep of records management to ensure effective and timely responses
• Streamlined administrative processes, identifying and residing procedural improvements
• Ad-hoc support aligned to the priorities, responsibilities and requirements of the Corporate Services Directorate
• Preparation of draft reports, presentations, correspondence, financial and budget related tasks

What you’ll bring

• Extensive experience in senior secretarial/Executive Assistant environment 
• A robust understanding of Local Government, its services as well as knowledge of Councillors and our local community
• Political nous, understanding confidentiality requirements and the ability to recognise and communicate sensitive priorities
• Exceptional oral written communication skills, succinctly communicating to a variety of stakeholders
• A qualification in business or related discipline or a lesser qualification with substantial relevant experience
• A positive, curious and flexible mind

Be part of something more

At Wyndham, we’re doing big things. We’re building a proud and successful city that stands proudly on the state, national and international stages. By joining us, you can help lead, innovate and contribute this work.

You will be provided the chance to deliver exciting and impressive projects, to ensure that we are managing growth and supporting our residents to lead healthy, safe, vibrant and productive lives while protecting our local environment.

We are always looking for passionate and excited people to contribute their skills and support us to provide services to our diverse community.

What’s next?

If you think this role might be for you, we want to hear from you. Please apply by following the links and sending us a cover letter and your resume. We do not require any selection criteria to be addressed.

To find out more about the role, please contact Michael Little, Team Leader Talent Acquisition on 03 9742 0*** or Lexi King, Coordinator People & Partnerships on 0409 516 ***. 

Applications will be accepted until 11:59PM on Wednesday 1 May 2024.

We are a proud inclusive employer. We encourage people from all walks of life to apply for our job opportunities. Our commitment is to provide diverse, safe and inclusive environments where everyone can grow and succeed.