Executive Assistant - Corporate Services

About the role
Reporting to the Executive Director of Corporate Services, you will play a critical part in the success of the Corporate Services directorate.
Your knowledge of executive support services and dedication to accuracy and time management will ensure a smooth path for the new Executive Director and their team.
Work type: Temporary Full Time (18 months)
Classification: Band 6 $90,263-$97,365 pa + super
Key responsibilities include:

• Building relationships with key internal and external stakeholders
• Providing support and information to the broader Corporate Services leadership team as required
• Monitoring the Divisional Business Plan and providing regular updates and high level briefings to the Director
• Assisting with the development and monitoring of Corporate Services projects
• Assisting in the development of the Director's annual budget, along with the preparation of the monthly divisional financial summary report
• General administration of the area, such as diary management, coordinating correspondence, arrangement of meetings and events, preparing agendas and minute taking

About you
To be successful in this role, you will have exceptional organisational and time management skills and the ability to manage multiple tasks simultaneously.
Essential Experience:

• Ability to assist with the preparation of a budget and to monitor and advise the Director on budgetary issues
• Well-developed written communication skills both oral and written including experience in preparation of letters, reports and other correspondence
• Advanced computer and technology skills and ability to quickly learn new systems
• Developed analytical and problem-solving skills
• Tertiary degree or diploma in a related discipline and some relevant experience OR extensive experience in senior secretarial personal support role

The health and safety of our people is our highest priority. It is our current policy to ask for your COVID-19 vaccination status. You have the right not to disclose your vaccination status, and successful candidates who are not vaccinated or do not want to disclose will go through a simple risk assessment process.
If this sounds like the role for you, then click apply now!
Create our future together at the City of Greater Geelong
At the City of Greater Geelong, we are committed to working together for a thriving community. We do this by delivering over 130 services to our rapidly growing population and working hard to protect and improve what it is that makes Greater Geelong on Wadawurrung Country such a great place to live, work and study.
We're going through an exciting period of change that will help us serve our community better. From digital modernisation to the contemporary, sustainable office we've built in Central Geelong, now more than ever is a great time to join our team at the City of Greater Geelong.
Our Community is made up of diverse people from all walks of life, and it's important to us that our workforce represents and celebrates this strength.
We encourage great people from all backgrounds to join us. We encourage authenticity, because inclusion makes us stronger.
If you're excited about working together to create a Clever and Creative Greater Geelong, and joining a workplace where all people can thrive, then hit apply - we'd love to meet you!
We particularly welcome and encourage applications from Aboriginal and Torres Strait Islander people, people with diverse culture and linguistic backgrounds and people with disability.
A career with us
Central Geelong-based City employees are now based in our new Civic Precinct, Wurriki Nyal. Meaning 'speak and talk together' in local Wadawurrung language. Wurriki Nyal sets the benchmark for what a sustainable, inclusive and culturally safe workplace can be, including industry leading sustainability standards, a flexible and people-focused design, safe and inclusive spaces and public realm.
We're committed to supporting better accessibility for our customers and our people. We encourage you to talk to us about any adjustments or additional support you may require during the recruitment process, as well as how this role can be flexible for you.
We offer:

• salary sacrificing and novated lease options
• cultural and ceremonial leave
• study leave
• paid parental leave (16 weeks primary and six weeks secondary) and superannuation payments on all 52 weeks primary parental leave
• IVF, surrogate and miscarriage bereavement leave
• training and career development opportunities
• a healthy and safe environment
• our employee wellbeing program
• corporate membership rates at Swim Sport and Leisure facilities
• unlimited access to LinkedIn Learning

Applications and Enquiries
Click the Position Description link to view more information about this position.
Enquiries: Katrina Pizzi | Manager Council & Executive Services | 0422 759 292 |
Click the Apply button to submit your application or find out more about this opportunity. If we can assist you with any reasonable adjustments in order to submit your application for this role, please contact the Talent Acquisition team via email at careers@geelongcity.vic.gov.au noting your preferred method of communication and contact details and a member of the team will be in touch.
We collect demographic data to help us learn who our advertisements are reaching and how we can reach an even more diverse audience. We are committed to building a more diverse team. Your responses to our demographic questions are strictly confidential and will not be individually shared.
Advertised: 18 Jan 2024 9:00 AM AUS Eastern Daylight Time
Applications close: 28 Jan 2024 11:55 PM AUS Eastern Daylight Time