Executive Assistant - General Managers Unit

Where you'll be working

Western Sydney Local Health District (WSLHD) is responsible for providing primary and secondary health care for people living in the Auburn, Blacktown, and The Hills Shire, Holroyd and Parramatta Local Government Areas (LGAs) and tertiary care to residents of the Greater Western Region. We are committed to our vision of 'better health services for the people of western Sydney and beyond' and to the delivery of health care or related services in line with our core values of collaboration, openness, respect and empowerment.

Benefits of working for Western Sydney Local Health District 

• Paid Allocated Day Off (ADO) every month, in addition to your annual leave (For full time staff)
• Salary Packaging - lowers your taxable income and increases your take-home pay. (Applicable for eligible employees)  http://wslhdintranet.wsahs.nsw.gov.au/salary-packaging-with-smartsalary  
• Meal entertainment lowers your taxable income and increases your take-home pay.  (Applicable for eligible employees) http://wslhdintranet.wsahs.nsw.gov.au/salary-packaging-with-smartsalary
• Employee Assistance Program (EAP) professional counselling and coaching service that offers confidential, short-term support for work-related and personal issues, which you and your immediate family can access
• Managers Support - Employee Assistance Program (EAP) professional consultative service for all managers, HR or senior staff that is confidential and unlimited for people management support
• Fitness Passport - permanent employees and their immediate family members can sign-up for this affordable membership which allows access to an extensive range of gyms, pools and fitness services from multiple providers across NSW.
• Generous leave conditions in accordance with NSW Health (State) awards
• Recognition of prior relevant service may be considered toward commencing salary 
• Leave may be transferrable from other public sector agencies in accordance with leave mobility provisions

What you'll be doing

The Executive Assistants in the Westmead Hospital Executive Unit will report to the Executive Officer and provide a broad range of executive support and secretariat services as well as being responsible for the provision of high level, comprehensive administrative support to the executive team.
 
Westmead Hospital is the principal referral hospital for western Sydney, renowned for its comprehensive, highly specialised and complex services provided to its community, statewide and nationally. These services aim to be delivered via contemporary, multi-disciplinary models of care, on budget and within revenue and activity targets.
 
The Executive Assistant may be initially appointed to one of the following areas, but may be transferred between roles or expected to work across portfolios from time to time, dependent on operational need:

• Deputy General Manager/Finance
• Allied Health/Corporate Services
• Quality & Safety/Human Resources

People with disabilities who meet the selection criteria are encouraged to apply; and where required, WSLHD will implement reasonable adjustment consistent with industry standard.

Stepping Up aims to assist Aboriginal job applicants by providing information about applying for roles in NSW Health organisations.  For more information, please visit https://www.steppingup.health.nsw.gov.au/ Aboriginal and/or Torres Strait Islander people are encouraged to apply.

Westmead hospital car parking allocation model is changing. There is a waitlist for parking for new staff commencing at Westmead Hospital. This does not apply for staff with disability.

Please note: To be eligible for permanent appointment to a position in NSW Health, you must have an Australian citizenship or permanent Australian residency.

Selection Criteria

1. Demonstrated comprehensive and successful experience in providing high level executive assistance and support to the senior executive; along with relevant post-secondary qualifications and/or the equivalent in extensive experience, and the proven capacity to operate effectively in a complex environment demanding confidentiality, flexibility and discernment.
2. Proven high level organisation skills including the ability to problem solve, prioritise workload, multi-task and meet deadlines, along with the demonstrated capacity to exercise the appropriate initiative and judgement.
3. Demonstrated ability to identify issues of relevance, sensitivity and confidentiality, to interpret complex information and advice and use discretion in knowing when to escalate matters of importance and/or urgency.
4. Demonstrated ability to independently and effectively manage the diary and emails of (a) busy senior manager/s and being able to competently and confidently make appropriate decisions and progress issues on their behalf.
5. Demonstrated ability to foresee and carry out the duties of the position independently, as well as being flexible and adaptable and able to work effectively in a team environment and conscientiously work to team goals and values, share knowledge and work co-operatively, take personal accountability to achieve specified business outcomes, and have a strong commitment to learning and personal development.
6. Possess excellent oral communication skills with a strong customer service focus, along with high level interpersonal skills enabling effective communication with diverse groups of people;
7. Demonstrated high level written skills with strong attention to detail and the ability to prepare and review complex correspondence within a senior executive environment, including but not limited to briefing notes, ministerials and advice to internal and external clients.
8. Advanced proficiency in the use of the Microsoft suite of office products and ability to effectively utilise an electronic document management system such as HP ERM, EXCEL, MS Word, MS Outlook and the ability to learn/use HealthRoster.

Need more information?
  1) Click here for the Position Description
  2) Find out more about applying for this position
For role related queries or questions contact Linda Clavecillas on ***************@health.nsw.gov.au  or 02 8890 4***.

Applications Close: 13th March 2024