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Form of workSalt Search are partnering with a leading facility management global organisation (based in the CBD) and recruiting for an urgent experienced Executive Assistant to join their team immediately as a temp and view to go permanent after a trial period.
Based in our Sydney office 5 days a week, the successful candidate will primarily be responsible for providing high quality senior executive assistance and administrative support to one of our executive leadership team members.
This is an exciting role for someone wanting to step up their career, as you be working with a fast-paced great executive leader!
We are looking for an outstanding loyal EA/PA (5 years' experience and long tenure in their roles) who is highly organised, capable of multitasking, and dedicated to work 5 days in office in Mascot. This is a fast-paced exciting organisation who has a great culture.
Some key responsibilities include but are not limited to:
- Providing high level administrative services, including the end-to-end coordination of the schedule, correspondence, and communications
- Arrange meetings to maximise the effectiveness of the day and week with a balance between BAU, projects and high priorities
- Coordinating meetings, agendas and conference calls in a timely manner
- Coordinate the agenda, room/venue booking, catering, for visiting Executives
- Preparing, reviewing, and tracking expense reports
· Work with the Executive team to manage internal communications, management presentations and reporting coordination for the business
- Participate in management/leadership meetings and other meetings as required
- Book travel and manage complex diary requirements
- Organise internal offsite events
- Provide administrative/project support to team members on a case-by-case basis
What about you?
- Must be available now or within 2 weeks as urgent
- Experience in a similar role supporting Senior Stakeholders
- A naturally collaborative team player that is proactive and solution minded
- Positive, enthusiastic and empowered mind set with a "can do attitude"
- Excellent computer skills including Microsoft Office, in particular Teams, PowerPoint, SharePoint and Excel
- Remains calm under pressure with strong executive presence
- Excellent communication skills, both written and verbal
- Excellent planning and organisational capabilities with a keen eye for detail
- Ability to work autonomously, take initiative and follow through
How to Apply
- To apply online, please click on the appropriate link below. Alternatively, for a confidential discussion, please contact Toni Jacobson on 0429 841 882.
We're proud to have won the Best Mid-Sized Recruitment Company to Work For at the 2023 TIARA Recruitment Awards, and to have been finalists, for the second year in a row, in the Client Service and Recruitment Leader of the Year categories! At Salt, our mission is Creating Futures by putting our clients, candidates, partners, and team members at the heart of everything we do. We extend our sincere appreciation to everyone who has contributed to our continued success.
Salt acknowledges the Traditional Owners of the lands across Australia as the continuing custodians of country and culture. We pay our respects to all First Nations Australians and their Elders past and present.
